Sales Vehicle Administrator

Confidential; Hemel Hempstead; On-site; GBP 29,000 - 35,000; Full time

Job summary

Confidential is seeking a Sales Vehicle Administrator in Hemel Hempstead to manage stock records, invoicing, funding administration and related processes for vehicle sales.

You will work with Sales, Accounts and finance providers to progress vehicles from acquisition to sale, handling government grants for EVs and ensuring documentation is accurate and timely.

Qualifications

• Previous administration experience within a motor dealership is essential.
• Excellent attention to detail and high level of accuracy.
• Strong organisational and time-management skills.

Responsibilities

• Manage accurate vehicle stock records across multiple brands.
• Monitor vehicle movements and stock status.
• Prepare vehicle invoices and admin associated with sales.
• Administer funding and liaise with finance providers.
• Ensure confidentiality of customer and financial information.

Skills

Attention to detail

Organisational skills

Time management

Excellent communication

Tools

Microsoft Office

Dealership Management System

Job description

Sales Vehicle Administrator

Location: Hemel Hempstead

Salary: £32,000

Job Type: Permanent

We are currently recruiting for a Sales Vehicle Administrator to join a busy and established motor dealership.

This is an excellent opportunity for an organised and detail-focused administrator with previous motor dealership experience to take responsibility for the accurate and efficient administration of vehicle sales, stock, invoicing, funding and associated processes.

The successful candidate will work closely with Sales, Accounts, finance providers and other internal departments, supporting the smooth progression of vehicles from acquisition through to sale.

Key Responsibilities

• Manage accurate records for new and used vehicle stock across multiple vehicle brands.
• Monitor vehicle movements, stock status and vehicle records.
• Prepare and process vehicle invoices accurately and within required timescales.
• Administer additional products and services associated with vehicle sales.
• Complete and monitor government grant applications relating to eligible electric vehicles.
• Raise vehicle settlement requests and prepare supporting documentation.
• Process administration relating to direct vehicle purchases.
• Manage vehicle funding administration and liaise with finance companies where required.
• Administer fully paid vehicles and ensure payments and documentation are correctly reconciled.
• Liaise closely with Sales, Accounts, finance providers and suppliers to resolve queries and discrepancies.
• Ensure all vehicle and sales documentation is complete, accurate and up to date.
• Maintain high standards of confidentiality when handling customer and financial information.
• Support the wider Sales and Accounts functions with general administration.
• Identify opportunities to improve administrative processes and efficiency.
• Manage multiple priorities and deadlines within a fast-paced dealership environment.

About You

• Previous administration experience within a motor dealership - essential.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time-management skills.
• Good numerical and financial awareness.
• Confidence using Microsoft Office and dealership management systems.
• Strong communication skills, both written and verbal.
• The ability to work independently while also being a strong team player.
• The ability to manage a high volume of administration and competing priorities.

Desirable Experience

• Vehicle sales administration experience.
• New and used vehicle stock administration.
• Vehicle funding or finance administration.
• Vehicle invoicing and manufacturer processes.
• EV government grant applications.
• Working closely with an Accounts or Finance department.

What We Are Looking For

We are looking for someone who is highly organised, commercially aware, proactive and dependable, with the ability to work accurately under pressure.

You will be comfortable managing a high volume of vehicle administration and confident communicating with Sales Executives, Sales Managers, Accounts teams, finance companies and other stakeholders.

Previous motor dealership administration experience is essential for this position.

If you have the relevant dealership experience and are looking for your next opportunity within a busy automotive environment, we would be keen to hear from you.