Sales Order Administrator

Transaction Recruitment Ltd.; West Midlands; Hybrid; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

Free parking

Easy access by public transport

Job summary

Transaction Recruitment Ltd. are supporting a market-leading business in Solihull in their search for an experienced Sales Order Administrator to join the commercial team on a permanent basis.

You will be the main point of contact for processing orders from quotation through invoicing, coordinating with Sales, Finance, Procurement and Project teams to ensure accurate pricing, PO coverage and timely invoicing.

Qualifications

• Experience in order processing, sales administration or contract administration.
• Strong attention to detail and confident communication skills.
• Experience with SAP or similar ERP systems is desirable.

Responsibilities

• Process customer enquiries and prepare quotations using approved templates and systems.
• Create and maintain sales orders from approved quotations and contracts, checking pricing, payment terms and PO coverage.
• Raise purchase orders, including those for subcontractors.
• Manage order amendments, cancellations and customer-requested changes.
• Coordinate invoicing, credit notes and order completion in line with contractual terms and month-end deadlines.
• Investigate and resolve invoice queries and commercial discrepancies, escalating where needed.
• Liaise with internal and external stakeholders to keep orders moving and information accurate.
• Maintain accurate customer and commercial records, and flag problem orders or risks early.
• Carry out customer credit checks in line with company guidelines.

Skills

Order processing

Sales administration

Contract administration

Attention to detail

Communication skills

Tools

SAP

Job description

Transaction Recruitment are supporting a market-leading business based in Solihull in its search for an experienced Sales Order Administrator to join their commercial team on a permanent basis. You will be the main point of contact for getting customer orders accurately processed, from quotation through to invoicing. This position offers hybrid working.

You will work closely with Sales, Finance, Procurement and Project teams internally, as well as customers and subcontractors externally. This is a good opportunity for someone who likes ownership of a process and wants to build their commercial knowledge.

Key Responsibilities:

• Process customer enquiries and prepare quotations using approved templates and systems
• Create and maintain sales orders from approved quotations and contracts, checking pricing, payment terms and PO coverage
• Raise purchase orders, including those for subcontractors
• Manage order amendments, cancellations and customer-requested changes
• Coordinate invoicing, credit notes and order completion in line with contractual terms and month-end deadlines
• Investigate and resolve invoice queries and commercial discrepancies, escalating where needed
• Liaise with internal and external stakeholders to keep orders moving and information accurate
• Maintain accurate customer and commercial records, and flag problem orders or risks early
• Carry out customer credit checks in line with company guidelines

You will bring experience in order processing, sales administration or contract administration, with strong attention to detail and confident communication skills. SAP or similar ERP experience is desirable. In return, you will join a supportive team with hybrid working, ample free parking, easy access by public transport and the chance to develop within a growing commercial function.