Sales Office Administrator | Fraserburgh

Gray & Adams Ltd; Fraserburgh; Remote; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Group contributory pension

Health and wellbeing support

Award-winning family-owned business

Job summary

Gray & Adams Ltd is seeking a Sales Office Administrator to join the Fraserburgh team on a 12-month fixed-term maternity cover. The role is full-time and on-site, offering a 34.5-hour week, with duties spanning administration, order processing and billing across the sales function.

The successful candidate will support the Sales Team, handle work orders, data entry, invoicing and cross-department communication in a busy manufacturing environment.

Qualifications

• Strong attention to detail and accuracy.
• Clear communication with colleagues at all levels.
• Ability to manage workload independently in a busy environment.
• Comfortable working in a production/factory setting.

Responsibilities

• Support Sales Team with day-to-day administration.
• Generate, issue and amend work orders for factory use.
• Enter sales and production data into internal systems.
• Produce invoices for completed goods.
• Liaise with Sales Team, customers and Finance providers for accurate billing.
• Distribute relevant information to Production and other departments.
• Collect and collate information required by internal stakeholders.

Skills

Attention to detail

Communication skills

Independent worker

Production environment

Organisational skills

Job description

Sales Office Administrator | Fraserburgh | Fixed Term Contract - 12 Months (Maternity Cover)

Gray & Adams has an exciting opportunity for a Sales Office Administrator to join our Fraserburgh team on a 12-month fixed term contract to provide maternity cover.

As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who thrives in a fast-paced environment, enjoys working with detail, and takes pride in delivering high standards of administrative support within our Sales function.

The Role

This is a key support position within the Sales Office, ensuring accurate documentation, clear communication across departments, and timely financial processing during a period of maternity leave cover.

Key responsibilities will include:

• Supporting the Sales Team with day-to-day administration
• Generating, issuing and amending work orders for factory use
• Entering sales and production data into internal systems
• Producing invoices for completed goods
• Liaising with Sales Team, customers and Finance providers to ensure accurate billing and documentation
• Distributing relevant information to Production and other departments
• Collecting and collating information required by internal stakeholders

This role requires strong organisational skills, attention to detail and the confidence to see tasks through to completion in a busy operational environment.

Due to the nature requirement of the responsibilities involved in this role, an on-site presence is essential to ensure effective collaboration and to access necessary onsite resources.

What We’re Looking For

We’re looking for someone who:

• Demonstrates excellent attention to detail
• Communicates effectively with colleagues at all levels
• Is proactive and able to manage workload independently
• Is comfortable working within a production or factory-based environment

Experience within a manufacturing or automotive environment would be advantageous but not essential.

• Fixed Term Contract - 12 months (Maternity Cover)
• Full time position based at Fraserburgh

What We Offer

• 34.5 hours a week (working Monday - Thursday 9am - 4.30pm and Friday 9am - 4pm)
• Group contributory pension scheme
• Health and wellbeing support
• The opportunity to work within an award-winning, family-owned business

About Us

Founded in 1957, Gray & Adams is a long-established, family-owned business recognised as a pioneer in the refrigerated transport industry. Recent achievements include winning "Family Business" and "Business of the Year" at the Northern Star Business Awards and recognition within the Insider Top 500 Scottish Companies list.

We continue to invest in our people, our processes and our products - and we are proud of the high standards we set across every department.

If you're looking for an opportunity to contribute to a busy, high-performing team within a well-established manufacturing environment, we'd like to hear from you.