Sales Office Administrator

Optimeasure; Wootton; On-site; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Flexible working patterns

Small-team environment

Pro-rata salary

Job summary

Optimeasure Limited in the United Kingdom is seeking a Part-Time Sales & Office Administrator to support sales processes and daily office tasks from our Wootton base.

The role offers 21 hours per week with flexible patterns to suit school runs and family needs, and a collaborative, small-team environment with a pro-rata salary depending on experience.

Qualifications

• Experience using Xero, Pipedrive CRM and Google Workspace are extremely advantageous (Gmail, Drive, Docs, Sheets).
• Clear, confident, and polite communication skills for direct phone and email interaction with customers.
• High standard of accuracy when entering data, preparing invoices, and managing documents.
• A proactive mindset with the ability to manage time effectively and work independently.
• Willingness to wear multiple hats and assist across different areas of the business when required.

Responsibilities

• Sales Administration & Systems: Manage daily sales support tasks using Xero, Pipedrive CRM and Google Workspace.
• Handle document management, update customer records, and maintain accurate filing.
• Customer Communication: Act as a key point of contact for clients via email and phone and issue sales invoices.
• Logistics & Order Fulfillment: Package outgoing orders securely, book couriers, and generate dispatch labels.
• Office & Operational Support: Assist the wider team with general administrative duties as needed.

Skills

Excellent communication

Attention to detail

Organisational skills

Self-motivation

Time management

Team collaboration

Tools

Xero

Pipedrive CRM

Google Workspace

Job description

Job Title: Part-Time Sales & Office Administrator

Company: Optimeasure Limited

Hours: 21 hours per week (Flexible working patterns accommodated)

Schedule: Open to discussion (e.g., 9:30 AM – 2:45 PM over 4 days, or 9:00 AM – 4:30 PM over 3 days—school-run / family friendly schedules welcomed)

Location: Wootton, Mk43 9JB

About Optimeasure

Optimeasure is a niche and growing business providing specialist engineered solutions to our clients. As a small, agile team, we pride ourselves on delivering high-quality service and maintaining strong customer relationships.

We are seeking an organised, proactive, and detail-oriented Sales & Office Administrator to join our team on a part-time basis. This is a dynamic, multifaceted role ideal for someone who enjoys variety, takes ownership of their tasks, and thrives in a supportive small-business environment.

Key Responsibilities

• Sales Administration & Systems: Manage daily sales support tasks using Xero, Pipedrive CRM and Google Workspace. Handle document management, update customer records, and maintain accurate filing.


• Customer Communication: Act as a key point of contact for clients via email and phone. Issue order acknowledgements, provide proactive delivery updates, and issue sales invoices.


• Logistics & Order Fulfillment: Package outgoing orders securely, book couriers via online shipping portals, and generate dispatch labels.


• Office & Operational Support: Assist the wider team with general administrative duties as needed, staying adaptable to the evolving needs of a growing business.

Requirements & Skills

• Software Proficiency: Proven experience using Xero, Pipedrive CRM, and Google Workspace are extremely advantageous (Gmail, Drive, Docs, Sheets).


• Communication: Clear, confident, and polite communication skills for direct phone and email interaction with customers.


• Attention to Detail: High standard of accuracy when entering data, preparing invoices, and managing documents.


• Self-Motivation: A proactive mindset with the ability to manage time effectively and work independently.


• Flexibility: Willingness to wear multiple hats and assist across different areas of the business when required.

What We Offer

• Flexible working arrangement (3-4 days per week, designed to accommodate school hours).


• A welcoming, collaborative small-team environment.


• Competitive pro-rata salary depending on experience.