Sales & Lettings Administrator

Confidential; Chipping Barnet; On-site; GBP 30,000 - 33,000; Full time

Job summary

Confidential in Hendon is seeking a proactive Sales & Lettings Administrator to support the team and help achieve branch goals. You will handle contracts, tenancy documents, and data entry on Reapit, ensuring accurate, compliant processes.

The role requires strong IT skills, excellent communication and time-management, and a can-do attitude. Office-based, Monday to Friday, 9am-6pm, with a salary of £30,000–£33,000 DOE.

Qualifications

• Previous experience in a Sales and/or Lettings Administrator role.
• Excellent IT skills including use of AI.
• Excellent communication skills.
• Good time management skills.
• Proactive nature.

Responsibilities

• Prepare contracts and terms and conditions.
• Enter information on Reapit and manage deposits.
• Carry out Right to Rent checks and Land Registry checks.
• Communicate with landlords and tenants on anniversaries.
• Prepare property particulars and sales-related documents.
• General office duties and filing.

Skills

Sales/Lettings admin experience

IT skills

Communication skills

Time management

Proactive attitude

Tools

Reapit

Job description

Sales & Lettings Administrator - Hendon - £30,000 - £33,000 DOE

Our client, a well-established independent estate agency are looking for an experienced Sales & Lettings Administrator to join their office in Hendon.

We're looking for someone with a proactive mindset, a can-do attitude and a genuine passion for supporting teams to achieve their branches goals.

Key Responsibilities

Lettings Administration:

• Preparing contracts to be signed electronically or in person
• Preparing terms and conditions
• Sending out Valuation letters
• Entering information on Reapit
• Protecting deposits
• Carry out Right to Rent checks & Land Registry checks

Anniversaries:

• Communicating with both landlord and tenant
• Negotiating the new rent
• Section 13 Process
• Sending out closing packs
• Invoicing Let Only Landlords
• Reprotection of deposits
• Rent guarantee renewals
• Submitting and follow up rent guarantee claims

Vacating:

• Arranging check outs
• Comparing check in - check out reports and liaising with both landlord and tenant
• Arranging for refund of deposit

Sales Administration:

• Valuation/offer letters
• Preparation of property particulars
• Terms and conditions & sellers enquiry forms
• Sales agreed memorandums
• Exchange letters & invoicing

Spectre:

• Sending out canvassing letters for sales and lettings
• Looking at the market and canvassing stock that's on the market that we have visited or previously marketed
• 20/20 campaigns, new to the market / under offer / sold on your street

General Office Duties:

• Petty cash control
• Monitor timings
• Report any issues to Directors
• To place orders of leaflets for sold/let properties
• Organise the key book system and ensure keys are registered with photos on Reapit
• Ordering of boards
• Rightmove plus properties in focus every month etc.

Skills and Experience Required

• Previous experience in a Sales and/or Lettings Administrator role
• Excellent IT skills including use of AI
• Excellent communication skills
• Good time management skills
• Proactive nature

Salary: £30,000 - £33,000 DOE

Working Arrangements: Monday - Friday 9am-6pm, office based