Sales Ledger Coordinator

BPA - British Pipeline Agency Limited; Hemel Hempstead; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Generous pension

Annual bonus scheme

Life insurance

Holiday entitlement

Private medical insurance

Employee assistance

Family-friendly policies

Job summary

BPA - British Pipeline Agency Limited in Hemel Hempstead is seeking a Sales Ledger Coordinator to manage invoicing, cash allocation and credit control, supporting Engineering and Operations with process insights.

You will analyse client costs, prepare invoices, ensure reconciliation, provide VAT analysis, and help with month-end reporting while developing your skills and deputising for the Financial Accountant.

Join a team of around 180 professionals in a collaborative, supportive environment.

Qualifications

• AAT qualification desirable but not essential.
• Strong numerical ability with good communication skills.
• Proficient in Microsoft Excel with advanced functions.
• Experience with data-driven tasks and PC applications.

Responsibilities

• Calculate client fees and determine methods based on contract terms.
• Prepare and issue client invoices using data from the accounting system.
• Ensure accurate reconciliation of client records and correct allocation of payments.
• Provide VAT analysis on sales invoices.
• Maintain monthly controls and monitor unbilled costs and work-in-progress reports.
• Chase overdue accounts and compile debtor information.
• Produce cost reports for BPA management and clients.
• Support audits as required.

Skills

Numerical ability

Communication skills

Problem solving

Excel advanced

Data analysis

Education

AAT qualification

Tools

Accounting software

Microsoft Excel

Job description

At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors - which gives us the strength and stability of industry giants. Yet, with a close-knit team of around 180 professionals across the UK, we maintain a genuinely friendly, supportive, and collaborative environment. Our size means every individual is valued, and we work together as one team -sharing knowledge, supporting each other, and celebrating our successes collectively. This whole-team focus allows us to deliver industry-leading hydrocarbon transport and storage solutions, while providing the personal touch that only a united team can offer!

Our People:

What sets BPA apart is our people. We are committed to the development and growth of everyone in our team. Our leadership are invested in ongoing training, professional qualifications, and mentoring to help staff reach their full potential. For example, we offer regular technical training, support for gaining industry-recognised certifications, and opportunities to take on new responsibilities or lead projects. By encouraging continuous learning and providing clear pathways for progression, we ensure that everyone can enjoy a rewarding career and, together, deliver outstanding technical advice and services to our clients.

What's the job about?

The Sales Ledger Coordinator plays a key role in managing all aspects of the Sales Ledger, ensuring accurate invoicing, timely cash allocation, effective credit control to support cash flow whilst supporting both Engineering and Operations teams in understanding related processes. This position requires a proactive approach to identifying and recommending process efficiencies, while providing timely reports on Sales Ledger and Credit Control to management. The role offers opportunities for learning and development, with the expectation to build skills that enable support and deputisation for the Financial Accountant.

What will you be doing?

• Calculate client fees and determine appropriate methods based on contract terms.
• Prepare and issue client invoices in accordance with agreed contractual conditions, using data from the accounting system.
• Ensure accurate reconciliation of client records and correct allocation of payments, resolving discrepancies promptly.
• Provide VAT analysis on sales invoices.
• Maintain monthly controls to safeguard financial integrity, including monitoring unbilled costs, funding reconciliations, and work-in-progress reports.
• Compile and progress debtor information, including chasing overdue accounts.
• Produce cost reports for BPA management and clients.
• Support statutory, internal, and client audits as required.

Process & Documentation

• Update, maintain, and produce the internal code manual.
• Contribute to continuous process improvements, ensuring procedures are efficient and effective.

Support & Deputisation

Deputise for the Financial Accountant when required, including:

• Producing monthly cash book and bank reconciliations.
• Assisting the Finance Analyst with monthly cost and time-writing reports for internal and external accounts.
• Performing day-to-day finance duties such as journal entries, setting up new job numbers, closing projects, and budget entry.
• Supporting ad hoc tasks as requested.

Stakeholder Engagement

• Liaise with Engineering to address cost issues on invoices.
• Assist in providing clear guidance on invoicing processes to internal teams.

What do we need from you?

Education:

• AAT (or equivalent) desirable but not essential.
• Strong numerical ability with excellent communication and interpersonal skills.
• Effective problem-solving and prioritisation skills.
• Fully confident in using Microsoft Excel, including advanced functions and complex spreadsheet management.
• Proficient in other PC applications and comfortable working with data-driven tasks.

Experience:

• Strong background in credit control.
• Previous experience working with computerised accounting systems.
• Demonstratable understanding of the implications of varying contract terms and conditions.

Attributes:

• Detail-oriented with a commitment to accuracy and process integrity.
• Ability to work independently and as part of a team in a fast-paced environment.

What's are we offering?

• Ongoing training and development opportunities to support your professional growth
• Generous pension (up to 12% employer contribution, 2% minimum employee)
• Annual bonus scheme (up to 12% of annual salary) with an extra 6% possible for standout performance
• Life insurance (4x annual salary)
• 28 days standard holiday + 8 days bank holiday - plus the ability to buy/sell holidays
• Family friendly policies from day 1 of employment
• An award winning Private Medical Insurance scheme with additional perks
• Employee assistance support scheme

Join us and become a vital part of a team, Keeping the UK Moving 24/7/365!

Diversity & Inclusion

We know that diverse teams drive innovation and excellence. Research shows that people from underrepresented groups may hesitate to apply if they don’t meet every requirement. At BPA, we are dedicated to building a diverse and inclusive workplace. So, if you're excited about this role but your experience doesn't align perfectly with every detail in the job description, we encourage you to still apply. You may be just the right candidate for this or other roles.