Bid and Proposal Coordinator

BPA - British Pipeline Agency Limited; Hemel Hempstead; On-site; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Generous pension (up to 12% employer)

Annual bonus scheme (up to 12%) with 6

Life insurance (4x salary)

28 days holiday + 8 bank holidays

Private Medical Insurance

Employee assistance program

Well-being initiatives

Job summary

BPA - British Pipeline Agency Limited is seeking a Bid & Proposal Coordinator to support the preparation and delivery of compliant, compelling bid submissions, helping BPA win opportunities and maintain a strong sales pipeline. You’ll coordinate end-to-end bid activities, develop proposal content with subject-matter experts, and ensure submissions meet client specifications and BPA procedures.

A degree in a commercial discipline is required, with training opportunities and a generous benefits

Qualifications

• Degree-qualified or equivalent in a business, commercial, marketing or related discipline.
• Experience coordinating bid activities and document control to deadlines.
• Strong written communication with attention to detail.
• Experience coordinating inputs from multiple contributors.
• Interest in commercial, contractual and financial considerations.

Responsibilities

• Coordinate bid and proposal activities from initial opportunity review through to submission, ensuring deadlines, responsibilities and approvals are clearly defined and managed.
• Maintain bid plans, action trackers and document registers for a structured submission process.
• Coordinate internal reviews, manage contributions and ensure submissions align with BPA procedures and client specs.
• Manage document control, version tracking and final quality assurance checks for complete, professional submissions.
• Prepare, format and tailor tender responses, PQQs, proposals and supporting docs.
• Draft, edit and proofread content with clarity and a professional tone.
• Collaborate with SMEs to gather technical, operational and commercial input for client-focused content.
• Research clients, markets and competitors to support bid positioning and value proposition development.
• Maintain and develop proposal content libraries including standard responses, case studies and templates.
• Support management and reporting of BPA’s sales pipeline and bid-related KPIs.

Skills

Bid management

Proposal writing

Content development

Education

Degree-qualified or equivalent in business/commercial/marketing

Job description

About Us

At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors - which gives us the strength and stability of industry giants. Yet, with a close-knit team of around 180 professionals across the UK, we maintain a genuinely friendly, supportive, and collaborative environment. Our size means every individual is valued, and we work together as one team -sharing knowledge, supporting each other, and celebrating our successes collectively. This whole-team focus allows us to deliver industry-leading hydrocarbon transport and storage solutions, while providing the personal touch that only a united team can offer!

About Us

At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors - which gives us the strength and stability of industry giants. Yet, with a close-knit team of around 180 professionals across the UK, we maintain a genuinely friendly, supportive, and collaborative environment. Our size means every individual is valued, and we work together as one team -sharing knowledge, supporting each other, and celebrating our successes collectively. This whole-team focus allows us to deliver industry-leading hydrocarbon transport and storage solutions, while providing the personal touch that only a united team can offer!

Our People

What sets BPA apart is our people. We are committed to the development and growth of everyone in our team. Our leadership are invested in ongoing training, professional qualifications, and mentoring to help staff reach their full potential. For example, we offer regular technical training, support for gaining industry-recognised certifications, and opportunities to take on new responsibilities or lead projects. By encouraging continuous learning and providing clear pathways for progression, we ensure that everyone can enjoy a rewarding career and, together, deliver outstanding technical advice and services to our clients.

What's the job about?

The Bid & Proposal Coordinator supports the preparation and delivery of clear, compliant and compelling bid submissions, enabling BPA to respond effectively to client opportunities and maintain a strong, well-managed sales pipeline.

What will you be doing?

Bid & Proposal Coordination

• Coordinate bid and proposal activities from initial opportunity review through to submission, ensuring deadlines, responsibilities and approvals are clearly defined and managed.
• Maintain bid plans, action trackers and document registers to ensure a structured and efficient submission process.
• Coordinate internal reviews, manage contributions and ensure submissions are prepared in accordance with BPA procedures and meet client specifications.
• Manage document control, version tracking and final quality assurance checks to ensure submissions are complete and professionally presented.

Content Development

• Prepare, compile and format tender responses, pre-qualification questionnaires (PQQs), proposals, presentations and supporting documentation.
• Draft, edit and proofread proposal content to ensure clarity, consistency, accuracy and a professional tone.
• Work with subject matter experts to gather technical, operational and commercial input, translating this into clear, client-focused content.
• Undertake research on clients, markets and competitors to support bid positioning and value proposition development.
• Maintain and develop proposal content libraries, including standard responses, case studies, project profiles, CVs and templates.

Commercial & Pipeline Support

• Support the management and reporting of BPA’s sales pipeline, ensuring opportunities and related data are accurate and up to date.
• Assist with the tracking and reporting of bid-related KPIs in line with business objectives.

Stakeholder Engagement

• Build effective working relationships with colleagues across teams to support timely, high-quality submissions.
• Communicate professionally with internal stakeholders, clients and external contacts, representing BPA appropriately.
• Provide support to the Proposals, Contracts and Commercial Advisor, deputising as required.

What will you need?

• Degree-qualified or equivalent experience in a business, commercial, marketing or related discipline.
• Relevant professional development in bid management, proposal writing, business development or commercial administration is desirable.
• Experience producing or maintaining documents to a high professional standard, with good attention to detail.
• Experience coordinating tasks and inputs to meet deadlines across multiple contributors.
• Strong written communication skills, with the ability to produce clear and well-structured documents.
• Well organised, with the ability to manage multiple priorities and meet deadlines.
• High attention to detail and commitment to accurate, professionally presented documentation.
• Curiosity about how organisations develop proposals and win work, including an interest in commercial, contractual and financial considerations, supported by a basic level of commercial awareness.

What's are we offering?

Basic Salary: £37,000 - £40,000

Benefits

• Ongoing training and development opportunities to support your professional growth
• Generous pension (up to 12% employer contribution, 2% minimum employee)
• Annual bonus scheme (up to 12% of annual salary) with an extra 6% possible for standout performance - that’s 18%!
• Life insurance (4x annual salary)
• 28 days holiday + 8 days bank holidays plus the ability to buy/sell holidays
• Family friendly policies from day 1 of employment
• An award winning Private Medical Insurance scheme with additional perks
• Employee assistance support scheme
• Various well-being initiatives

Join us and become a vital part of a team, Keeping the UK Moving 24/7/365!

Diversity & Inclusion

We know that diverse teams drive innovation and excellence. Research shows that people from underrepresented groups may hesitate to apply if they don’t meet every requirement. At BPA, we are dedicated to building a diverse and inclusive workplace. So, if you're excited about this role but your experience doesn't align perfectly with every detail in the job description, we encourage you to still apply. You may be just the right candidate for this or other roles.