Sales Ledger Coordinator

PD&MS Group; Aberdeen City; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

PD&MS Group is looking for an experienced Sales Ledger Coordinator to join their finance team in Aberdeen. This full-time position requires managing data entry of the Sales Ledger and overseeing relevant accounting controls while maintaining customer relationships.

The ideal candidate will possess significant experience in sales ledger functions, team management capabilities, and a strong commitment to compliance with accounting policies.

Qualifications

• Demonstrable experience in Sales Ledger required.
• Experience with corporate systems, like Sage, is preferred.
• Excellent written and spoken English is necessary.

Responsibilities

• Oversee accurate and efficient data entry to Sales Ledger.
• Prepare and issue invoices to clients, handle credit control.
• Direct management of Sales Ledger Assistants and their performance.
• Coordinate day-to-day team workload and manage absence cover.
• Assist in internal or external audit processes as needed.

Skills

Data entry

Accounting controls

Customer relationship management

KPI reporting

MS Office applications

MS Excel

Education

HNC or equivalent

Standard grade level in Math & English

Tools

Sage

Job description

PD&MS Group are now looking for an experienced Sales Ledger Coordinator to join our finance team in Aberdeen on a full-time, employee basis. We offer an excellent salary + benefits package and a flexible hybrid working model where 2 days per week can be worked remotely. Significant previous experience in a similar role is essential.

Summary

The Sales Ledger Coordinator is required to oversee and manage accurate and efficient data entry to Sales Ledger, ensure relevant accounting controls and procedures are maintained and followed, assist in maintaining good customer relationships, production and reporting of Sales Ledger information as required.

Responsibilities

• All Sales Ledger administration including preparation and issue of invoices to clients, credit control, update and maintenance of all logs and relevant accounting systems
• Liaise with Project Managers, Cost Engineers, Clients and other relevant parties to resolve all issues that might delay client invoices from being raised
• Direct line management of Sales Ledger Assistants including annual performance reviews, assess training needs, mentor and coach as required
• Coordination of day-to-day team workload and management of absence cover
• KPI reporting and monitoring; achievement of agreed KPI targets
• Weekly reporting of unbilled and aged debt
• Ensure high quality tracking information available on pending, invoiced and unbilled logs
• Coordination and close-out of month-end processes and routines and reporting to strict deadlines
• Assist in ensuring compliance with accounting policies and procedures
• Assist as required in internal or external audit processes
• Proactively support continuous improvement of sales ledger processes and systems
• Inspire an effective and positive working relationship between Sales Ledger and the wider business
• Assistance in other areas of Finance as required
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the company integrated management system
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate and promote PD&MS QHSE principles and lead by example
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties, in particular, risk assessment and control, reliability and failure prevention necessary to ensure the safe design, provision and use of tools, equipment and systems
• Demonstrate and promote PD&MS values and lead by example
• Ensure direct report performance reviews are carried out within the required timescales

Qualifications

• Educated to standard grade level or equivalent, with passes in Math & English
• HNC or equivalent in an appropriate discipline (preferred)

Experience / Competence

• Demonstrable experience in Sales Ledger
• Experience of Corporate Systems e.g. Sage
• Competent in the use of MS Office applications
• Highly competent in the use of MS Excel
• Exposure to People Management
• Excellent written and spoken English

Personal Attributes

• Go the extra mile
• Empower our people
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.