Sales, Dispatch & Accounts Administrator

Magnus Search Ltd.; Tees Valley; On-site; GBP 29,000 - 35,000; Full time

Job summary

Magnus Search Ltd. is seeking an organised, computer-literate individual to join our team in a varied administrative role within the Sales, Dispatch & Accounts function. This is a full-time, permanent position in Tees Valley.

You will process customer orders, raise invoices, prepare shipping labels, manage dispatch paperwork, reconcile daily cash and assist with sales ledger tasks. Full training will be provided to support Sage and ShipStation usage.

Qualifications

• Strong computer skills.
• Good attention to detail and accuracy.
• Organised and able to prioritise work.
• Confident working with numbers.
• Good communication skills.
• Able to work accurately in a busy environment.
• Willing to learn new systems and processes.

Responsibilities

• Process customer orders and raise invoices.
• Use Sage and ShipStation to manage orders and dispatch.
• Prepare shipping labels and dispatch paperwork.
• Arrange courier collections and pallet deliveries.
• Resolve order, delivery and shipping queries.
• Maintain accurate customer, product and order information.
• Reconcile daily cash sales and card payments.
• Assist with customer payments, statements and general sales ledger administration.
• Maintain petty cash records.
• Provide general administrative support and holiday cover within Accounts.
• Assist with improving our systems and processes as we move to Sage 200.

Skills

Computer skills

Attention to detail

Organisation

Numerical confidence

Communication skills

Accuracy

Willingness to learn

Tools

Sage

ShipStation

Excel

Sage 200

Job description

Sales, Dispatch & Accounts Administrator

Hours: Monday-Friday, 8:00am-5:00pm

Position: Full-time, Permanent

Salary: £31,750 per annum

Overview

We are looking for an organised and computer-literate individual to join our team in a varied administrative role.

The position involves processing customer orders, organising dispatch paperwork and providing general accounts support.

This is a busy role where accuracy, efficiency and confidence using different computer systems are important.

Key Responsibilities

• Process customer orders and raise invoices.
• Use Sage and ShipStation to manage orders and dispatch.
• Prepare shipping labels and dispatch paperwork.
• Arrange courier collections and pallet deliveries.
• Resolve order, delivery and shipping queries.
• Maintain accurate customer, product and order information.
• Reconcile daily cash sales and card payments.
• Assist with customer payments, statements and general sales ledger administration.
• Maintain petty cash records.
• Provide general administrative support and holiday cover within Accounts.
• Assist with improving our systems and processes as we move to Sage 200.

Skills & Requirements

• Strong computer skills.
• Good attention to detail.
• Organised and able to prioritise work.
• Confident working with numbers.
• Good communication skills.
• Able to work accurately in a busy environment.
• Willing to learn new systems and processes.

Desirable

• Previous administration experience.
• Experience with Sage, ShipStation or similar systems.
• Familiarity with Excel.
• Experience in accounts, sales order processing or dispatch.

Full training will be provided. We're looking for someone who is organised, confident with computers and happy to take on a varied workload