Sales & Commercial Executive Assistant

New Appointments Group; Dover; On-site; GBP 38,000 - 40,000; Full time

Job summary

New Appointments Group is recruiting a Sales & Commercial Executive Assistant to support the Sales Director in a growing manufacturing and supply environment near Dover. The role focuses on diary management, customer communications, and coordinating meetings and visits.

You'll prepare agendas and presentations, track sales opportunities and quotations, and act as a reliable link between customers and internal teams to ensure commercial deadlines are met.

Qualifications

• Experience as an EA/PA or sales support role.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong communication skills and confidence dealing with customers, suppliers and colleagues at all levels.
• Good commercial awareness and understanding of sales processes.

Responsibilities

• Manage Sales Director's diary, inbox, travel arrangements and meeting schedules.
• Prioritise communications and ensure customer enquiries receive prompt attention.
• Prepare meeting agendas, briefing notes, presentations and action trackers.
• Coordinate customer visits, supplier meetings and sales events.
• Act as a key point of contact for customers and internal stakeholders.
• Maintain oversight of sales opportunities, customer accounts, quotations and commercial deadlines.
• Coordinate customer follow-ups and monitor progress through the sales pipeline.
• Track customer projects, identify delays or risks and escalate issues where necessary.
• Manage internal handovers between Sales, Operations, Design, Manufacturing, Product, Procurement and Finance.

Skills

Diary management

Stakeholder communication

Travel arrangements

Sales support

Organisational skills

Tools

MS Office

CRM software

Job description

Sales & Commercial Executive Assistant

Location: Outskirts of Dover

Salary: £38,000 to £40,000 plus quarterly bonus

Hours: Monday to Friday, 8am to 5pm

We are recruiting for a Sales & Commercial Executive Assistant to join a growing business operating within a specialist manufacturing and supply environment.

Key Responsibilities:

• Managing the Sales Director's diary, inbox, travel arrangements and meeting schedules.
• Prioritising communications and ensuring customer enquiries receive prompt attention.
• Preparing meeting agendas, briefing notes, presentations and action trackers.
• Coordinating customer visits, supplier meetings and sales events.
• Acting as a key point of contact for customers and internal stakeholders.
• Maintaining oversight of sales opportunities, customer accounts, quotations and commercial deadlines.
• Coordinating customer follow-ups and monitoring progress through the sales pipeline.
• Tracking customer projects, identifying potential delays or risks and escalating issues where necessary.
• Managing internal handovers between Sales, Operations, Design, Manufacturing, Product, Procurement and Finance.

Person Specification:

• Previous experience in an Executive Assistant, Personal Assistant, Sales Support or Commercial Coordination role.
• Excellent organisational skills and the ability to manage competing priorities.
• Strong communication skills and confidence dealing with customers, suppliers and colleagues at all levels.
• Good commercial awareness and an understanding of customer relationships and sales processes.
• Experience coordinating projects, tracking progress and managing deadlines.
• The ability to challenge delays professionally and resolve issues where possible.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.