Sales Administrator

Edinburgh City Football Club Limited.; Paisley; Hybrid; GBP 21,000 - 28,000; Full time

Job summary

Edinburgh City Football Club Limited. is seeking a dynamic Sales Administrator in Paisley to support our sales team. You will manage CRM, prepare reports, and coordinate orders, quotations, and invoices while delivering excellent customer service.

The role emphasizes strong MS Office skills (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software, enabling efficient, organized sales operations in a fast-paced environment.

Qualifications

• Proven experience in sales administration or related administrative roles.
• Proficiency in Word, Excel, PowerPoint, and Outlook; familiarity with CRM software.
• Knowledge of Sage accounting software or similar tools.
• Excellent written and spoken English.
• Strong time management and organizational skills.

Responsibilities

• Manage and update CRM to track leads, sales activities, and client interactions.
• Prepare and maintain accurate sales reports using Excel and PowerPoint.
• Coordinate with internal teams to process orders, quotations, and invoices.
• Provide exceptional customer service via email or phone.
• Schedule meetings and follow-ups for the sales team using Outlook.
• Assist in preparing sales presentations and proposals with Word and PowerPoint.
• Maintain organized records of all sales documentation and files.

Skills

CRM software

Microsoft Office

Sales administration

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Sage

Job description

Job Summary

We are seeking a dynamic and highly organized Sales Administrator to join our vibrant sales team. In this role, you will be the backbone of our sales operations, ensuring smooth communication, efficient processing of sales data, and exceptional support for our sales staff and clients. Your proactive approach and attention to detail will help drive our sales initiatives forward, contributing to the overall success of our organization. This paid position offers an exciting opportunity to develop your administrative and customer service skills within a fast-paced, energetic environment.

Duties

• Manage and update customer relationship management (CRM) software to track leads, sales activities, and client interactions
• Prepare and maintain accurate sales reports using Microsoft Excel and PowerPoint to support strategic decision-making
• Coordinate with internal teams to process orders, quotations, and invoices efficiently
• Provide exceptional customer service by responding promptly to inquiries via email or phone, ensuring client satisfaction
• Schedule meetings, appointments, and follow-ups for the sales team using Microsoft Outlook and calendar tools
• Assist in preparing sales presentations and proposals with Microsoft Word and PowerPoint
• Maintain organized records of all sales documentation, correspondence, and administrative files

Requirements

• Proven experience in sales administration or related administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook; familiarity with CRM software is essential
• Knowledge of Sage accounting software or similar financial tools is a plus
• Excellent communication skills in English, both written and verbal
• Strong computer literacy with the ability to adapt quickly to new IT systems and software applications
• Demonstrated time management skills with the ability to prioritize tasks effectively in a busy environment
• Customer service orientation with a friendly yet professional demeanor
• Ability to work independently as well as part of a team in a fast-paced setting

Join us as a Sales Administrator and become an integral part of a motivated team dedicated to excellence! Your energy, organizational talent, and commitment will help us achieve our goals while providing you with valuable experience in sales support functions.