Sales Administrator

Brook Street; Antrim; On-site; GBP 22,000 - 28,000; Full time

Job summary

Brook Street Recruitment is seeking a Sales Administrator to support their client's central department in Ballyclare. The role includes monitoring vehicle orders, managing administrative tasks, and requires GCSE qualifications and sales support experience. Candidates should possess excellent organizational skills and proficiency in Microsoft Office.

Qualifications

• Previous relevant sales support experience is desirable.
• Efficient administrative task completion within a busy office is essential.
• Effective communication skills at all levels required.

Responsibilities

• Manage vehicle orders and liaise with suppliers.
• Issue invoices and follow up on payments.
• Provide administrative support to the sales team.

Skills

Organisational skills

Attention to detail

Communication

PC Literacy

Education

GCSE standard or equivalent

Tools

Microsoft Office

Customer Management System

Job description

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Brook Street Recruitment is working with our client in Ballyclare to recruit a Sales Administrator.

Reporting to the Sales Manager, this is an exciting opportunity to join a successful business and provide valued key support to our central department


Duties

• Place and monitor new vehicle orders using brand manufacturer IT systems
• Set up customers in relevant systems for accurate invoicing
• Plan orders effectively at the factory and liaise with suppliers, amending orders as needed
• Manage purchase orders and coordinate with external and local suppliers
• Communicate progress, manage risks, and update all key stakeholders regularly
• Ensure compliance with homologation and Whole Vehicle Type Approval legislation
• Register and tax vehicles correctly and liaising with the DVLA/DVSA
• Issue invoices and follow up on payments
• Providing administrative support to our new trucks sales team - updating various spreadsheets, providing dedicated cover for other team members for holiday periods etc
• Maintain and update customer databases with accurate and up-to-date information
• General office duties/ electronic filing/reports and any other ad hoc duties

Criteria

• Previous relevant sales support experience would be highly desirable
• Previous experience of completing administrative support tasks efficiently on a daily basis within a busy office environment is essential
• Be educated to GCSE standard or equivalent, including Maths and English
• Be able to communicate effectively at all levels, both verbally and written and both internally and externally
• PC Literate with computer proficiency and demonstrable experience of using Microsoft Office packages
• Previous experience of using a Customer Management system would be desirable
• Possess strong organisational skills and excellent attention to detail
• Have the ability to structure workload efficiently and be able to adapt to changing priorities

The working hours for this role will be 36 hours per week with flexibility regarding work pattern, however, hours must be worked daily across Monday to Friday.