Sales Administration Coordinator

Suntory Oceania; Ipswich; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Career growth opportunities

Product allowance

Incentive program

Flexible working hours

Volunteer leave

Parental leave

Job summary

Suntory Oceania is seeking an Administration Coordinator to join the Swanbank team. You will keep operations moving, connect people and ensure information flows, supporting Sales and Operations with various admin tasks. The role offers training, growth opportunities and a hybrid working model.

You’ll work with experienced colleagues who provide ongoing support as you develop in the role, with a focus on process improvements and efficient administration.

Qualifications

• Previous administration, coordination or business support experience.
• Strong Excel skills and confidence working with data.
• Experience creating presentations and PowerPoint decks.
• Excellent attention to detail and a commitment to accuracy.
• Strong communication and stakeholder management skills.
• Curious mindset and ability to quickly learn new systems and processes.
• The ability to multitask and prioritise in a fast-paced environment.
• A proactive, positive and team-focused approach.

Responsibilities

• Providing critical support across Sales and Operations teams.
• Coordinating state meetings, team events and key business activities.
• Raising purchase orders and customer credits.
• Managing stakeholder requests and following up to gather information.
• Supporting fleet administration and vehicle inspection coordination.
• Assisting with WHS administration and maintaining key records.
• Supporting POS management and distribution activities.
• Identifying opportunities to improve processes and ways of working.

Skills

Excel skills

Data handling

Presentation skills

Communication & stakeholder mgmt

Attention to detail

Follow-up & information gathering

Learning new systems

Multitasking under pressure

Team-oriented

Tools

SAP

Job description

Who are we?

Craft your future with Suntory Oceania, a new $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. Underpinned by quality, craftsmanship and a strong sense of purpose, our exciting new partnership will be powered by two manufacturing sites, five distribution centres and more than 1500 Suntorians across Australia and New Zealand. Our market-leading portfolio will have over 40 brands, including Jim Beam® and Maker's Mark® Bourbon, Hibiki® Japanese Whisky, Canadian Club® Whisky, -196, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we will be positioned as the fourth largest beverage player in the region, ready to ignite the category, creating more beverage moments from sunrise to sunset. Together, we will bring the best of Suntory to Oceania.

The Opportunity

We're looking for an Administration Coordinator to become a key part of our Swanbank team. This role is about much more than administration, you'll be the person who keeps things moving, connects people, ensures information flows efficiently and helps our teams operate at their best. While administration experience is important, we're ultimately looking for someone with the right attitude, curiosity, energy and cultural fit who wants to learn and grow with us.

What You'll Do

Reporting to the Regional Business Manager, you'll provide critical support across our Sales and Operations teams, including:

• Preparing reports and ensuring a high level of accuracy in data management and administration
• Coordinating state meetings, team events and key business activities
• Supporting sales teams with administrative and operational processes
• Raising purchase orders and customer credits
• Managing stakeholder requests and following up to gather information from multiple teams
• Supporting fleet administration and vehicle inspection coordination
• Assisting with WHS administration and maintaining key records
• Supporting POS management and distribution activities
• Identifying opportunities to improve processes and ways of working

You’ll work closely with experienced team members who will provide training and support as you develop into the role.

Ingredients For Success

We're looking for someone who enjoys being organised, solving problems and building relationships.

You’ll Ideally Have

• Previous administration, coordination or business support experience
• Strong Excel skills and confidence working with data
• Experience creating presentations and PowerPoint decks
• Excellent attention to detail and a commitment to accuracy
• Strong communication and stakeholder management skills
• The confidence to follow up and chase information to meet deadlines
• A curious mindset and ability to quickly learn new systems and processes
• The ability to multitask and prioritise in a fast-paced environment
• A proactive, positive and team-focused approach

Experience with SAP is beneficial but not essential. We can teach systems. what we're really looking for is someone who is technologically savvy, curious, bubbly and eager to learn and contribute.

What’s in it for you?

• Grow your career, we like to promote from within and have incredible learning and development opportunities around the world.
• Quarterly product allowance to spend at our staff shop.
• Generous incentive program available to all of our permanent team members.
• Drive transformation and innovation in a future-fit operating model.
• An inclusive parental leave policy for both primary and secondary caregivers.
• Birthday leave – enjoy a day off to celebrate your birthday.
• Gradual return to work to help you transition back from parental leave.
• Work in a culture that values diversity, collaboration and growth.
• Flexible working – flexible hours and hybrid working.
• We are committed to giving back to our communities, so we provide you with volunteer leave to do so.

Our DEI Commitment

At Suntory, we recognise that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, colour, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic. Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavour to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.