Rural Estate Administrator (12-Month FTC)

Knight Frank; Horsham; On-site; GBP 23,000 - 29,000; Full time

Job summary

Knight Frank in Horsham is seeking a Property Administrator to join our Rural Asset Management team on a 12-month fixed-term contract. You will support a varied rural estate portfolio and assist with data integrity, tenancy administration and compliance reporting.

You will join an established, collaborative team delivering high-standard client service to tenants and clients, with strong focus on process improvements and timely documentation.

Qualifications

• Administrative experience in property, estates or facilities management.
• Excellent organisational skills with ability to manage multiple priorities.
• Proficient in Microsoft Office and comfortable using digital systems.
• Strong written and verbal communication skills.
• Detail-oriented and proactive, able to work independently.
• Interest in rural property or estate management desirable.

Responsibilities

• Maintain accurate property records, estate data and compliance information.
• Prepare reports on property information, dates and compliance requirements.
• Own property systems data integrity and train users as needed.
• Support process improvements through templates and automation.
• Manage tenancy administration, onboarding properties and drafting documents.
• Prepare tenancy documentation and register deposits; complete checks with teams.
• Support end-of-tenancy processes including check-outs and deposits.
• Coordinate compliance administration (Gas Safety, EPC, etc.).
• Maintain diaries and records for inspections and milestones; track follow-ups.
• Coordinate maintenance and contractor activity, including onboarding/renewals.
• Liaise with contractors and track progress; maintain records.
• Manage rent demands, debtor reporting and supplier invoices.

Skills

Organisational skills

Microsoft Office

Written & verbal communication

Detail-oriented

Team player

Tools

Microsoft Office

Job description

Knight Frank in Horsham is seeking a Property Administrator to join our Rural Asset Management team on a 12-month fixed-term contract. You will support a varied rural estate portfolio and assist with data integrity, tenancy administration and compliance reporting.

You will join an established, collaborative team delivering high-standard client service to tenants and clients, with strong focus on process improvements and timely documentation.