Property Administrator | Horsham (12-Month FTC)

Knight Frank Services Company Limited; Shermanbury; On-site; GBP 25,000 - 32,000; Full time

Job summary

Knight Frank is seeking a Property Administrator to join the Rural Asset Management team in Horsham on a 12-month fixed-term basis. The role supports the delivery of high-standard service to clients and tenants across rural estates.

You will manage property records, tenancy administration, and compliance tasks, working collaboratively in a friendly team and with external contractors. A proactive, detailed approach is essential.

Qualifications

• Previous administrative experience in property, estates, or facilities management.
• Strong organisational skills and ability to manage multiple priorities.
• Proficient in Microsoft Office and confident with digital systems.
• Strong written and verbal communication skills.
• Detail-oriented, proactive and able to work independently and as part of a team.

Responsibilities

• Maintain accurate property records, estate data, and compliance information.
• Prepare reports on property information, key dates and compliance requirements.
• Take ownership of property systems, ensuring data integrity and training users as needed.
• Support process improvements through standard templates and automation.
• Manage tenancy administration, onboarding properties, drafting particulars and documentation.
• Prepare tenancy documents (hard copy and DocuSign), register deposits and complete CDD checks.
• Coordinate compliance administration (Gas Safety, EICR, EPC) and keep records up to date.
• Maintain diaries and records for inspections, maintenance and tenancy milestones.
• Coordinate maintenance and contractor activity, including onboarding/renewals.

Skills

Microsoft Office

Digital systems

Tools

DocuSign

Job description

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

Knight Frank are looking to hire a Property Administrator to join our Rural Asset Management team in Horsham. This position is offered on a 12 month Fixed Term contact basis. You will join an established, friendly and collaborative team, working across a varied rural estates and properties and supporting the delivery of a high standard of service to clients and tenants.

Responsibilities

• Maintain accurate property records, estate terriers, and compliance data using property management software
• Prepare reports on property information, key dates, and compliance requirements
• Take ownership of property systems, ensuring data integrity and supporting/training users
• Support process improvements through standard templates and agreed automation
• Manage tenancy administration, including onboarding new properties, drafting particulars, and ensuring all documentation is accurate and completed on time
• Prepare and issue tenancy documentation (hard copy and DocuSign), register deposits, and complete CDD checks in collaboration with relevant teams
• Support end-of-tenancy processes, including check-outs and deposit releasesCoordinate compliance administration (e.g. Gas Safety, EICR, EPC), ensuring all records and deadlines are up to date
• Maintain diaries and records for inspections, maintenance, and key tenancy milestones, including tracking follow-up actions
• Coordinate maintenance and contractor activity, including routine and reactive works, refurbishment projects, and contractor onboarding/renewals
• Liaise with contractors, track progress, and maintain accurate contractor records
• Manage financial administration, including rent demands, debtor reporting, rent collection support, supplier invoices, and tenant recharges
• Handle tenant enquiries, resolving or escalating issues as appropriate

Experience Required

• Previous administrative experience, ideally in property, estates, or facilities management
• Strong organisational skills with the ability to manage multiple priorities
• Proficient in Microsoft Office and confident using digital systems
• Strong written and verbal communication skills
• Detail-oriented, proactive, and able to work independently and as part of a team

Interest in rural property or estate management desirable

Competitive salary

Your trusted partners in property. We work responsibly in partnership to enhance people’s lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.