RTC Administrator - South West

NHS BLOOD AND TRANSPLANT; Bristol; Hybrid; GBP 11,000 - 15,000; Part time

Job summary

NHS Blood and Transplant is seeking an organised Administrator for the South West Regional Transfusion Committee (RTC) in a regular part-time, hybrid role based at the Bristol Filton centre. The role supports safe and effective blood use across regional hospitals, with 20 hours per week and flexible days to meet RTC needs.

Responsibilities include coordinating meetings, preparing papers, organising educational events, and delivering regional audits, with some travel to NHSBT centres or external

Responsibilities

• Co-ordinating meetings for RTC, RTT and other working groups (face-to-face and online).
• Preparing and distributing agendas, minutes, action logs and supporting papers to RTC members and stakeholders.
• Assisting with organisation of educational events and liaising with exhibitors, delegates and venue staff.
• Providing administrative support for pilot initiatives to develop new patient information.
• Designing and distributing regional audits and surveys, analysing responses and reporting findings.
• Tracking income and expenditure against RTC budget and assisting with budgetary controls.

Job description

Join a team that helps save and improve lives every day ... Are you an organised multi-tasker who enjoys building connections and making a difference behind the scenes? As the Administrator for the South West Regional Transfusion Committee (RTC), youll play a key role in supporting work that helps ensure blood is used safely and effectively across hospitals in the region. This is a regular part-time, hybrid role working 20 hours per week, with a combination of home and on-site working, rather than a casual or ad hoc position. Your designated work base will be NHSBTs Bristol Filton centre, and you will need to be based in the South West region. Your working days and hours will be agreed with your line manager to meet the needs of the role, including the availability and clinical commitments of the RTC Chair and other key stakeholders. Some flexibility will be required to support meetings and events. This varied and rewarding role involves coordinating meetings, projects and educational events that bring together healthcare professionals, patient representatives and partners to share best practice and improve patient outcomes.

• Supporting the committees activities and maintaining good relationships across the region by handling telephone and written enquiries professionally.
• Arranging face-to-face and online meetings for the RTC, Regional Transfusion Team (RTT) and other working groups.
• Preparing and distributing agendas, minutes, action logs and supporting papers to RTC members, the wider healthcare community, the NHSBT Hospital Liaison team and relevant national contacts.
• Assisting with the organisation of educational events, including liaising with exhibitors, delegates and venue staff, and attending events to help ensure they run smoothly.
• Undertaking specific projects as directed by the RTT, such as providing administrative support for pilot initiatives to develop new patient information.
• Designing and distributing regional audits and surveys, analysing responses and reporting findings to Hospital Transfusion Committees and the RTC.
• Tracking and recording income and expenditure against the RTC budget, preparing financial statements that include projected expenditure, and exercising budget or signatory authority within agreed limits.
• Liaising with the relevant website team to keep the RTCs online information up to date.

You will occasionally need to travel away from your usual base to support meetings and events at other NHSBT centres or external venues, with some requiring overnight stays. Advance notice will be provided.

Working as part of a friendly, professional team, youll use your communication and organisational skills to keep everything running smoothly. Youll also have opportunities to work independently, take ownership of your tasks and make a valuable contribution to the committees work.

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.