Rota Coordinator - York

Brainkind; York and North Yorkshire; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Health Cash Plan

Employee Assistance Programme (EAP)

Excellent training and support

Group life assurance

Eye voucher scheme

Free parking

Company Pension

Long Service and Staff Awards

Job summary

Brainkind in York is seeking a Rota Coordinator to join our hospital administration team. You will coordinate staff rotas to ensure safe staffing levels and support operational needs across the hospital.

The role requires GCSEs, strong IT skills (Excel, Word, Outlook) and experience in rota coordination. The package includes a salary of £25,299.39 per annum, 35 hours a week, 38 days leave (pro rata), a Health Cash Plan and pension.

Qualifications

• GCSEs (or equivalent) including English and Maths.
• Strong IT skills, especially in Excel, Word, and Outlook.
• Experience in rota coordination or workforce planning, ideally in a healthcare setting.
• Knowledge of safe staffing practices and rota development.
• Excellent communication and organisational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Create and maintain accurate, live rotas reflecting shift changes, sickness, training, leave, and agency cover.
• Ensure rotas are published within agreed timescales and comply with Working Time Regulations.
• Collaborate with the Hospital Leadership Team to meet unit-specific staffing needs.
• Coordinate induction schedules and rota integration for new starters.
• Update the people management system (POD) with start dates and staffing changes.
• Liaise with managers to manage annual leave and sickness absence effectively.
• Keep leadership informed of staffing plans and changes.

Skills

Communication skills

Organisational skills

Teamwork

Education

GCSEs including English and Maths

Tools

Excel

Word

Outlook

Job description

Rota Coordinator

Location: York

Salary: £25,299.39 per annum

Hours: 35 hours per week

Why join us?

Brainkind is a charity that aims to improve the lives of peoplewith brain injuries in the UK.Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals.Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

MAIN PURPOSE:

As a key member of our Business Administration Team, the Rota Coordinator will work closely with the Hospital Leadership Team to ensure the effective coordination of staff rotas. You will play a vital role in maintaining safe staffing levels and supporting operational needs across the hospital.

MAIN TASKS AND RESPONSIBILITIES:

• Create and maintain accurate, live rotas reflecting shift changes, sickness, training, leave, and agency cover.
• Ensure rotas are published within agreed timescales and comply with Working Time Regulations
• Collaborate with the Hospital Leadership Team to meet unit-specific staffing needs.
• Coordinate induction schedules and rota integration for new starters.
• Update the people management system (POD) with start dates and staffing changes.
• Liaise with managers to manage annual leave and sickness absence effectively.
• Keep leadership informed of staffing plans and changes.

ABOUT YOU:

• GCSEs (or equivalent) including English and Maths
• Strong IT skills, especially in Excel, Word, and Outlook
• Experience in rota coordination or workforce planning, ideally in a healthcare setting
• Knowledge of safe staffing practices and rota development
• Excellent communication and organisational skills
• Ability to work independently and as part of a team.

Rewards

You can look forward to excellent benefits, including handy discounts on many brands and services.

• A competitive salary of £25,299.39 per annum

• 38 days annual leave (inclusive of bank holidays) (pro rata)

• Buy and sell up to 5 days annual leave.
• Health Cash Plan
• Access to our Employee Assistance Programme (EAP)
• Excellent training and support
• Group life assurance.
• Eye voucher scheme
• Free parking
• Company Pension
• Long Service and Staff Awards

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

**Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. **

*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.