Roadshows Admin & Operations Coordinator

FIRST; England; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Private Medical Insurance with BUPA

28 Days Annual Leave PLUS Bank Hollid​

Personal Volunteer Day

20 Days of Sick Pay each Year

Enhanced Parental Leave (Maternity & P

Wellness Stipend

Headspace access

Life Insurance

Employee Assistance Program (EAP)

Cycle to Work Scheme

Season Ticket Loan

Mobile Phone Allowance

Pension Scheme Enhancements

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is a global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Roadshows Administrative Assistant role supports roadshow events by coordinating venue sourcing, site visits, and space bookings, while aiding in billing, client registrations, and database updates.

You’ll schedule meetings, maintain directories, and assist with onboarding for a large team of Roadshow Coordinators.

Qualifications

• 1+ year’s experience in an administrative role or internship.
• Entry-level graduate or corporate experience acceptable.
• Restaurant/Hotel/Venue background preferred.
• No Investment Banking/Roadshow experience required.
• Self-starter, proactive, and solutions-oriented.
• Attention to detail/accuracy is vital.
• Ability to multi-task and prioritise.
• Enjoys teamwork and collaboration.
• Competent with Microsoft Office, especially Word and Excel.
• Good communication skills (verbal and written).
• Confident, driven and motivated to succeed.
• Flexibility to work outside normal business hours as required.

Responsibilities

• Coordinate venue sourcing, site visits, and space bookings for roadshows.
• Oversee bill backs, client registration, and database updates.
• Support scheduling meetings and onboarding for the Roadshow team.
• Provide administrative support to a large team of Roadshow Event Coordinators.
• Assist with database management (Plan-It) for Roadshows.
• Attend group events and manage delegate registrations.
• Maintain roadshow team directories for contacts.
• Schedule on-campus site visits and meetings when needed.
• Log site visits and event attendance.
• Support with ad hoc requests/projects.

Skills

Communication skills

Teamwork

Attention to detail

Multi-tasking

Self-starter

Tools

Microsoft Word

Microsoft Excel

Job description

FIRST is a global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Roadshows Administrative Assistant role supports roadshow events by coordinating venue sourcing, site visits, and space bookings, while aiding in billing, client registrations, and database updates.

You’ll schedule meetings, maintain directories, and assist with onboarding for a large team of Roadshow Coordinators.