Roadshows Administrative Coordinator

FIRST; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Private Medical Insurance

28 Days Annual Leave

Sick Pay

Parental Leave

Wellness Stipend

Headspace Access

Life Insurance

EAP

Cycle to Work

Season Ticket Loan

Pension Enhancements

Discretionary Bonus

Global Opportunities

Job summary

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights across 110 countries. The Roadshows Administrative Assistant role supports venue sourcing, site visits, space bookings, client registration, and onboarding for a dynamic roadshow team.

You will coordinate meetings, maintain directories, assist with billing and database updates, and act as an ambassador for FIRST, upholding the company values across events

Qualifications

• 1+ year's experience including any relevant internship experience.
• Entry-level graduate or prior corporate experience.
• Restaurant/Hotel/Venue background preferred.
• Self-starter, motivated and solutions oriented.
• Attention to detail/accuracy is vital.
• Ability to multi-task and prioritise.
• Enjoys teamwork and collaborates well.
• Good communication skills (verbal and written).
• Flexibility to work outside normal hours as required.

Responsibilities

• Coordinate venue sourcing, site visits, and space bookings, using discretion for high-profile roadshow events.
• Oversee financial bill backs, database updates, and client registration.
• Support scheduling meetings, maintaining directories, and onboarding new team members.
• Provide full administrative support to a large team of Roadshow Event Coordinators.
• Manage database (Plan-It) updates for Roadshows when required.
• Attend group events and manage delegate registrations.

Skills

Attention to detail

Multi-tasking

Teamwork

Communication skills

Proactive

Tools

Microsoft Office

Excel

Word

Job description

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights across 110 countries. The Roadshows Administrative Assistant role supports venue sourcing, site visits, space bookings, client registration, and onboarding for a dynamic roadshow team.

You will coordinate meetings, maintain directories, assist with billing and database updates, and act as an ambassador for FIRST, upholding the company values across events