Review Retention & Disposal (RRD) Assistant - Sept 26

Northyorkshire Pfcc; Northallerton; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

LGPS

Car Scheme

Annual Leave 24–30

Health Cash Plan

Blue Light Discount

Flexi-Time

Trade Union

Inclusion & Diversity

Wellbeing Services

Job summary

North Yorkshire Police & North Yorkshire Fire & Rescue Service is seeking an RRD Assistant to review records in Niche RMS and ensure retention compliance. You will assess risk, decide on retention or disposal, and advise stakeholders on related processes.

The role suits someone who thrives in a structured, data-driven setting and can handle repetitive tasks with high accuracy while ensuring compliance with legislation and policies.

Qualifications

• Proficient in Microsoft Office applications.
• High standard of attention to detail when analysing large volumes of data.
• Able to make risk-based decisions based on reviewed information.
• Strong problem solving and communication skills.
• Experience conducting audits or reviews to meet SLAs.

Responsibilities

• Review records in Niche RMS to ensure compliance with retention rules.
• Assess risk and decide on continued retention or disposal.
• Provide guidance on retention requirements and processes to stakeholders.
• Work in a structured, data-focused environment performing detailed tasks with accuracy.

Skills

Microsoft Office

Attention to detail

Risk-based decisions

Problem solving

Audits & reviews

Niche RMS

SharePoint

Data protection act 2018

Tools

Niche RMS

SharePoint

Job description

Review Retention & Disposal (RRD) Assistant

Location: Hybrid/Northallerton

Contract: Fixed Term Contract – 2 years

Hours: Full time, 37 hours per week – can be flexible with working hours

We're looking for an RRD Assistant to join our team. In this role, you will review operational police information held on Niche (North Yorkshire Police's Records Management System), ensuring records are managed in line with relevant legislation, Codes of Practice, and national and local retention requirements.

You will assess records based on risk and retention criteria, making decisions on

continued retention or recommending disposal. You will also provide advice and guidance to internal and external stakeholders on retention requirements, system functionality, and related processes.

This role would suit someone who enjoys working in a structured, data-focused environment and is comfortable carrying out detailed, repetitive tasks with a high level of accuracy.

Experience in records management, data administration, information governance, compliance, or a similar administrative role would be beneficial. Strong attention to detail, sound decision-making skills, and the ability to work consistently with large volumes of information are essential.

What We’re Looking For

• Proficient in the use of Microsoft Office applications
• High standard of attention to detail whilst analysing, evaluating, and interpreting large volumes and sometimes sensitive data from a number of sources.
• Comfortable in making risk-based decisions based on the information reviewed.
• Excellent problem solving, communication and interpersonal skills
• Experience in conducting audits or reviews to meet required SLAs, ideally in a high-volume environment.
• Ideally experience of using Niche RMS and SharePoint
• Awareness of the Data Protection Act (2018)

Why Join Us?

Working for the emergency services is both meaningful and impactful. At North Yorkshire Police & North Yorkshire Fire & Rescue Service, we’re committed to helping colleagues reach their full potential in a fair, inclusive, and supportive environment. We value diverse perspectives and actively promote staff wellbeing so everyone can thrive.

Please visit our websites to learn more about our organisation.

We’re also proud to provide a comprehensive benefits package designed to support your wellbeing, work-life balance, and professional growth:

• Local Government Pension Scheme– secure and competitive retirement planning
• Salary Sacrifice Car Scheme– access to affordable vehicle leasing options
• Generous Annual Leave– 24 days rising to 30 with length of service, plus bank holidays
• Health Cash Plan
• Blue Light Discount– enjoy savings at major retailers and services
• Flexi-Time for Staff Roles– tailor your working hours to suit your lifestyle while meeting team objectives
• Access to Trade Union Membership
• Inclusion & Diversity Networks– connect with colleagues and contribute to a culture of belonging
• Health & Wellbeing Services– access to resources that support your physical and mental health

To be considered for this role, applicants must meet the following requirements:

• You must have the right to work in the UK, with no restrictions on your employment
• Internal applicantsmust have successfully completed their probation period
• Meetresidency requirementsfor vetting:

o MV Level Vetting– minimum 5 years UK residency

Safer Recruitment

North Yorkshire Police and North Yorkshire Fire & Rescue Service are committed to safeguarding and promoting the welfare of children and vulnerable adults. Safeguarding is a core part of our recruitment process, and we expect all applicants to share this commitment. All successful candidates will undergo a thorough recruitment process and must obtain satisfactory pre-employment clearances before commencing employment, including satisfactoryVetting or DBS checks, references, and a medical assessment, including absence history. Adherence to our safeguarding policies and procedures is essential.

Interviews to be held:26/27 th October 2026