Records Management Assistant

Sussex Police; Uckfield; On-site; GBP 26,703 - 29,670; Full time

Benefits offered by this job

Career progression

Contributory pension scheme (LGPS)

Generous annual leave allowance

Discounts for everyday spend

On-site gyms and sports clubs

Generous parental leave

Financial and mental wellbeing guidance

Discounted contributory healthcare scheme

Job summary

Sussex Police is seeking candidates for a role in Records Management in Uckfield. The position involves maintaining documentation integrity while collaborating across departments to enhance information accessibility.

Ideal applicants will be GCSE qualified with experience in records management, strong team collaboration, and good IT skills. This full-time opportunity promotes flexible working arrangements ensuring a balance between professional and personal life.

Qualifications

• Educated to GCSE standard or equivalent with English and Mathematics at Grade C or above.
• Previous experience working in a records management environment, though training will be provided.
• Proven ability to work effectively as part of a team and as an individual.
• Ability to plan and prioritise workload.
• Good IT literacy, particularly Microsoft Products.
• A full driving license and use of a vehicle.

Responsibilities

• Ensure integrity and preservation of all documentation stored at the site.
• Carry out physical activities to load, move and store records.
• Allocate storage space and ensure physical care of documents.
• Maintain an efficient storage and retrieval process.
• Ensure site security and assist with document destruction.
• Communicate with all departments to identify safe storage processes.

Skills

GCSE standard or equivalent with English and Mathematics at Grade C or above

Experience in records management

Ability to work effectively as part of a team

Good IT literacy, particularly Microsoft Products

Driving license and vehicle access

Job description

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.

Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.

Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.

Division / Department - Estates and Facilities Management
Grade - Surrey Police Grade D / Sussex Police Grade 7
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Fixed Term Contract
Salary Grade Range - Surrey Police £26,875 - £29,670 / Sussex Police £26,703 - £28,914
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - See Advert

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

Working from our Police Training Centre at Kingstsanding Maresfield, Uckfield.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

In this role you will be at the heart of our operations. You'll be maintaining and developing the Records Management Unit to ensure everything runs smoothly. Your work will involve improving how paper documentation is filed and making sure colleagues can easily access the information they need.

You won’t just be behind the scenes - you’ll collaborate with multiple departments, including the Information Management team, and engage with all areas of the business.

This is a fantastic opportunity to build strong relationships, learn from different teams, and make a real impact on how we manage and protect critical information.

For the role, you will be responsible for:

• Ensuring the integrity, longevity and preservation of all documentation stored at the site.
• Carrying out physical activities to load, move and store records, using manual and mechanical methods.
• Allocating storage space and ensuring physical care of the documents.
• Providing and maintaining an efficient and effective storage and retrieval process.
• Ensuring the security of the site and those who visit.
• Assisting with the safe and secure destruction of documents based on the retention time frames.
• Communicating with all departments across the Force to identify the most practical and safe storage processes in line with Data Protection legislation.
• Working as part of a small team, supporting all members with enquiries, problem solving and decision making.

Skills & Experience

The Skills and Experience we're looking for include:

• Educated to GCSE standard or equivalent with English and Mathematics at Grade C or above.
• Previous experience working in a records management environment however full training will be provided.
• Proven ability to work effectively as part of a team and as an individual.
• Ability to plan and prioritise your own workload.
• Good IT literacy, particularly Microsoft Products.
• A full driving license and use of a vehicle.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

For further information and queries relating to this job advert, please contact:

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding [e-mail] to your address/contact list to ensure you receive all communications.

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here .

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.