Resourcing Coordinator for City of London based client

GMA Consulting; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

GMA Consulting in London is seeking a proactive Resourcing Coordinator to keep two departments running smoothly, owning day-to-day resourcing administration and coordination.

You will maintain accurate records in Excel, Monday.com and Power BI, coordinate changes, prepare reports for the Resource Committee, and manage cross‑department communications. This varied role offers progression into more senior resource management positions.

Qualifications

• Experience in resource coordination or workforce planning.
• Proficiency in Excel for data analysis and reporting.
• Ability to coordinate across departments and meet deadlines.

Responsibilities

• Support the development and maintenance of client portfolios and team allocations.
• Maintain accurate resourcing records across Excel, Monday.com, Power BI and other relevant systems, tracking changes and actions through to completion.
• Prepare and reconcile resourcing information to support management and the Resource Committee’s weekly calls, including capacity and utilisation reporting.
• Coordinate meetings and cross-department communications for changes arising from new clients, promotions, new starters, leavers and retirements.
• Record Resource Committee and Resource Manager decisions, ensuring approved allocation changes are documented, communicated and actioned promptly.
• Keep portfolio requests, leaver and new joiner tracking sheets up to date, retaining allocation histories for reference and audit purposes.
• Prepare Board Delegation submissions and supporting documentation, maintain approval records and communicate approved changes to scheme teams.
• Manage the Resourcing inbox, prioritise requests and follow up on outstanding actions.

Skills

Proactive

Organised

Communication skills

Prioritisation

Independent working

Tools

Excel

Monday.com

Power BI

Job description

Are you proactive, highly organised and someone who sees tasks through to completion?

My client is looking to recruit a Resourcing Coordinator to help keep two departments running smoothly and ensure the right information, people and actions come together.

The successful candidate will take ownership of day-to-day resourcing administration and coordination, managing competing priorities with minimal supervision.

There will be a requirement to keep records accurate, coordinate resource changes and follow up on actions.

Duties and responsibilities will include

• Support the development and maintenance of client portfolios and team allocations.
• Maintain accurate resourcing records across Excel, Monday.com, Power BI and other relevant systems, tracking changes and actions through to completion.
• Prepare and reconcile resourcing information to support management and the Resource Committee’s weekly calls, including capacity and utilisation reporting.
• Coordinate meetings and cross-department communications for changes arising from new clients, promotions, new starters, leavers and retirements.
• Record Resource Committee and Resource Manager decisions, ensuring approved allocation changes are documented, communicated and actioned promptly.
• Keep portfolio requests, leaver and new joiner tracking sheets up to date, retaining allocation histories for reference and audit purposes.
• Prepare Board Delegation submissions and supporting documentation, maintain approval records and communicate approved changes to scheme teams.
• Manage the Resourcing inbox, prioritise requests and follow up on outstanding actions.

Where the role also supports Recruitment, the successful candidate will proactively communicate confirmed hires and accepted job offers to the Resource Manager to support new starter allocations and forward planning.

The Resource Coordinator will be able to show

• A proactive approach, personal accountability and the confidence to take initiative and work independently.
• Strong organisational skills, attention to detail and the ability to prioritise competing requests and meet deadlines.
• Proficiency in Excel, including analysing and reconciling data.
• Clear communication skills and the ability to coordinate effectively across departments.
• Experience in resource coordination, workforce planning or professional services administration.

Knowledge Power BI would be advantageous.

This is an interesting and extremely varied role that offers a clear and defined career path into more senior roles within resource management.