Resource Coordinator: Planning, Data & Cross‑Dept Ops

GMA Consulting; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

GMA Consulting in London is seeking a proactive Resourcing Coordinator to keep two departments running smoothly, owning day-to-day resourcing administration and coordination.

You will maintain accurate records in Excel, Monday.com and Power BI, coordinate changes, prepare reports for the Resource Committee, and manage cross‑department communications. This varied role offers progression into more senior resource management positions.

Qualifications

• Experience in resource coordination or workforce planning.
• Proficiency in Excel for data analysis and reporting.
• Ability to coordinate across departments and meet deadlines.

Responsibilities

• Support the development and maintenance of client portfolios and team allocations.
• Maintain accurate resourcing records across Excel, Monday.com, Power BI and other relevant systems, tracking changes and actions through to completion.
• Prepare and reconcile resourcing information to support management and the Resource Committee’s weekly calls, including capacity and utilisation reporting.
• Coordinate meetings and cross-department communications for changes arising from new clients, promotions, new starters, leavers and retirements.
• Record Resource Committee and Resource Manager decisions, ensuring approved allocation changes are documented, communicated and actioned promptly.
• Keep portfolio requests, leaver and new joiner tracking sheets up to date, retaining allocation histories for reference and audit purposes.
• Prepare Board Delegation submissions and supporting documentation, maintain approval records and communicate approved changes to scheme teams.
• Manage the Resourcing inbox, prioritise requests and follow up on outstanding actions.

Skills

Proactive

Organised

Communication skills

Prioritisation

Independent working

Tools

Excel

Monday.com

Power BI

Job description

GMA Consulting in London is seeking a proactive Resourcing Coordinator to keep two departments running smoothly, owning day-to-day resourcing administration and coordination.

You will maintain accurate records in Excel, Monday.com and Power BI, coordinate changes, prepare reports for the Resource Committee, and manage cross‑department communications. This varied role offers progression into more senior resource management positions.