Resourcing Administrator

Penningtons Manches Cooper LLP; Guildford; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

Penningtons Manches Cooper LLP is seeking a proactive Resourcing Administrator to support day-to-day recruitment processes and act as a super user for our ATS (iCIMS). You will liaise with candidates and stakeholders to schedule interviews, support early careers activities, and drive process improvements.

You will build relationships across the business, champion diversity and inclusion, and help run vacation schemes and assessment centres.

Qualifications

• Previous recruitment experience in a professional services setting (in-house, agency or RPO)
• Strong IT skills with ability to analyse and manipulate data
• Highly organised and able to work in a fast-paced environment
• Excellent interpersonal skills and positive attitude
• Ability to collaborate and work well in a team
• Commitment to diversity, equity and inclusion in recruitment

Responsibilities

• Schedule interviews with candidates, agencies and internal Partners/Staff
• Operate as iCIMS super user and provide dashboards/insights
• Upload jobs and archive vacancies on the ATS
• Screen applications/CVs and prepare shortlists
• Post jobs to LinkedIn and other third-party sites
• Manage purchase orders and monthly HR invoices data
• Support early careers activities and assessment events
• Contribute to PSL review and diversity initiatives
• Collaborate with HR and other teams on ad-hoc requests

Skills

Recruitment experience

Advanced IT skills

Organisational skills

Interpersonal skills

Collaboration

Attention to detail

Data analysis

Tools

iCIMS

LinkedIn

Job description

Overview

Penningtons Manches Cooper are looking for an enthusiastic and proactive Resourcing administrator with a logical mindset, great attention to detail and a constant focus on process improvement. The role sits in the Resourcing team (which comprises Lateral Recruitment and Early Careers) within the wider HR team.

The role is primarily responsible for the day-to-day administration of our recruitment process, acting as a super user for our recruitment platform, liasing with candidates and business stakeholders to schedule interviews and provide a ‘best in class’ recruitment service.

You will support key annual early careers activities such as law fairs, assessment centres, vacation scheme programme planning and bespoke programmes such as EMpower and our A-Level work experience programme.

The role will involve building relationships within the business to ensure that a high standard of support is provided. You will act as an Employee Champion, driving efficiency and engagement while reflecting the Firm’s culture and values.

The role will operate on a firmwide team basis, and occasional travel between UK offices may be required.

Responsibilities

The responsibilities listed below are intended to be a broad but not exhaustive list.

• Scheduling interviews with candidates, recruitment agencies and internal Partners/Staff as required
• Organising early careers events, and administration of assessment centres
• Operate as the resourcing teams applicant tracking system (iCIMS)super user with responsibility for; the preparation and analysis of recruitment data to provide regular dashboards and data insights, and cyclical systems activity
• Day-to-day management of applicant tracking system to include job uploads, archiving vacancies, managing responses to direct applicants and agencies
• Assisting in the screening of applications/CVs and sending shortlists to the recruitment team
• Job uploads to LinkedIn careers page and other third party sites
• Manage the resourcing team’s purchase order requirements and review, reconcile and process all monthly/annual HR invoices, providing supporting data for the Finance Team as appropriate.
• Assist with the running of the firms vacation scheme programme
• Supporting the team on recruitment projects including PSL review, interview best practice and promoting diversity and inclusion
• Working collaboratively with HR business support team and specialist HR team
• Support the HR Team with any other ad-hoc or regular requests as they may arise.

Essential & Desirable Criteria

• Previous recruitment experience ideally within a professional services setting, either in house, agency or RPO (desirable)
• Service orientated with a positive attitude and exceptional interpersonal skills
• Advanced IT skills with the ability to analyse and manipulate data is essential.
• Highly organised and enjoys a high-paced and dynamic working environment
• Ability to deliver under pressure within tight deadlines, whilst maintaining high attention to detail at all times.
• Demonstrates a clear ability to manage and prioritise a complex and changing work-load from a number of different sources
• A curious mindset that will challenge processes and suggest improvementsAbility to collaborate and have a strong team orientation.

The firm operates a hybrid agile working policy, enabling employees to work from home (or another UK location) for up to 50% of their time.

At our firm, Diversity,Equity and Inclusion is a priority and at the heart of everything we do. We actively want to attract a diverse workforce and welcome applications from everyone, from all backgrounds. We are committed to promoting an inclusive culture where everyone can be their full selves and experience being seen and heard. You can find out more about our firm’s commitment, initiatives and Pennclusion committees here.

We ensure that there are equal opportunities and treatment for all job applicants and employees, at all stages of the recruitment process and employment, regardless of age, gender reassignment, marriage or civil partnership, pregnancy and maternity, disability, race (including colour, nationality, ethnic or national origin), religion or belief, sex, sexual orientation, gender identity, gender expression and social background. We aim to provide adjustments for people who have a disability, long-term health condition (including mental health) or neurodiversity. If you would like to request an adjustment, please contact [e-mail]