Resource Assistant

Signature Recruitment; London; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

Join a dynamic team as a Resource Assistant at a leading London university! This part-time role offers a unique opportunity to provide essential administrative support within a fast-paced environment. You'll assist with recruitment processes, manage staff records, and ensure compliance with HR policies. With a hybrid working structure, you can enjoy the flexibility of working both on campus and remotely. If you're an efficient, friendly administrator with strong organizational skills, this is the perfect opportunity to make a meaningful impact in a welcoming team.

Qualifications

• Experience managing administrative tasks in a busy office environment.
• Strong organizational skills and ability to prioritize effectively.

Responsibilities

• Assist with recruitment processes and onboarding tasks.
• Maintain accurate staff records and databases in line with GDPR.

Skills

Administrative Management

Organizational Skills

Communication Skills

Microsoft Office

Tools

Microsoft Outlook

Microsoft Excel

Job description

Are you an efficient, friendly administrator who thrives in a fast-paced environment? Do you enjoy providing reliable, flexible support across recruitment and general HR administration? Signature Recruitment is pleased to be recruiting a Resource Assistant to join the Engineering Research and Development Dept at a leading London university. This is a part-time, 3-month temporary role with a hybrid working structure (3 days on campus, 2 days remote), providing vital administrative support to the department’s HR and resource functions.

Working closely with the Departmental Resources Manager, Resource Administrator, and Research & Finance Manager, you’ll help ensure the smooth delivery of key staff processes. From recruitment and onboarding to record keeping and compliance.

Resource Assistant Key Responsibilities:

• Assist with recruitment processes: drafting job adverts, organising interviews, and supporting onboarding tasks
• Communicate with staff about first-day logistics, access, inductions, and right to work checks
• Support contract changes, departures, and related updates, submitting requests and maintaining approval records
• Monitor the HR inbox, respond to queries, signpost guidance, and escalate where needed
• Maintain accurate staff records and databases, handling data in line with GDPR
• Provide general admin support, including help with visitors, scheduling, and document uploads

Resource Assistant Key Skills:

• Proven experience efficiently managing administrative tasks in a busy office environment
• Strong organisational skills with the ability to prioritise and meet tight deadlines
• Excellent communication skills with attention to detail and professionalism when working with multiple stakeholders
• Confident using Microsoft Office (Outlook, Excel) and web-based information systems

This is a great opportunity to join a welcoming, fast-moving team where your administrative skills will be valued every day. Apply now for an immediate start.

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10362