Reserve Traffic Office Administrator

None; Derby; On-site; Full time

Job summary

Join a leading company as a Reserve Traffic Office Administrator, where you will play a crucial role in supporting fleet operations. This permanent position offers a competitive salary, benefits, and opportunities for career development. Flexibility is key, as shifts cover a 24-hour period. Ideal candidates will be organised, computer literate, and have a full UK driving licence.

Benefits

Competitive pay

Overtime paid at x1.25

22.5 days holiday

Contributory pension scheme

Full uniform for contracts longer than three months

Excellent parental leave policy

Various discounts on high street vouchers

Qualifications

• Previous administrative experience is preferred.
• Capable of driving up to 3.5t vans for vehicle collection.

Responsibilities

• Ensure the Distribution Management System is kept up to date.
• Maintain Isotrak and Business Asset Tracker systems.
• Carry out daily debriefs with drivers.

Skills

Organised

Independent

Adaptable

Computer literate

Education

Full UK driving licence

Tools

Microsoft Excel

Microsoft Word

Job description

Reserve Traffic Office Administrator

Job Reference: 323029

Location: East Midlands Vehicle Operating Centre, DE74 2SA

Job Type: Permanent contract

Hours: 40 hours per week across Monday - Sunday to cover early, late, and night weekday and weekend shifts as required

There has never been a more exciting time to join us! We are reinventing Royal Mail for the future, and now is the perfect time to join us on that journey.

The Traffic Office Administrator is a vital role at East Midlands VOC, supporting a safe, efficient, and cost-effective fleet. You will:

1. Ensure the Distribution Management System is kept up to date with correct daily data input, and de-brief all drivers at the end of their duty.
2. Maintain Isotrak, Business Asset Tracker, and Vision FTA systems to record HGV drivers' hours, ensuring compliance with European Legislation.
3. Issue vehicle keys and logbooks in line with Royal Mail standards.
4. Download digital tacho cards in accordance with Royal Mail policy.
5. Carry out daily debriefs with drivers, passing unresolved issues to the shift manager.
6. Ensure planned vehicle maintenance is performed, and keep maintenance records up to date.

The role may also involve additional admin duties as required.

As a Reserve Traffic Office Administrator, flexibility is essential as shifts cover a 24-hour period, details of which will be discussed at the interview.

About You

• Organised, independent, and adaptable.
• Computer literate with knowledge of Microsoft Excel and Word.
• Capable of inputting data to deadlines while maintaining confidentiality.
• Previous administrative experience is preferred.
• Hold a full UK driving licence with less than 6 penalty points, capable of driving up to 3.5t vans for vehicle collection.

What We Offer

We offer competitive pay and benefits for a permanent role, including:

• £12.54 per hour (paid monthly, adjusted for part-time hours), with shift allowances.
• Overtime paid at x1.25 for hours exceeding 40 per week.
• 22.5 days holiday, increasing with service, with options to buy extra leave.
• Contributory pension scheme.
• Opportunities for career development.
• Full uniform for contracts longer than three months.
• Excellent parental leave policy.
• Various discounts on high street vouchers, travel, attractions, beauty products, and gym memberships.

Application Process

If you're ready to become a Traffic Office Administrator, click the apply button now. Successful applicants will be invited for an interview.

Royal Mail values diversity and inclusion, supporting belonging and a positive work environment. We support adjustments during the application process; please specify any needs in your application.

We are Forces family friendly and a Gold signatory to the Armed Forces Covenant, welcoming applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors, and military spouses/partners.

For more about Royal Mail Group and our values, visit: https://www.internationaldistributionsservices.com/en/about-us/