Reprographics Technician

The Independent Schools Council; Greater London; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Generous School pension scheme

Free access to the School’s leisure/fy

Cycle to Work Scheme and season ticket

Private medical insurance (opt in)

Discretionary Christmas shutdown

Free school meals

Job summary

Westminster School in London is seeking a Reprographics Technician to deliver a reliable, high-quality in-house print and production service. You will work in the IT Department, supporting reprographics across Westminster Great School and the Under School, with opportunities to learn finishing, file prep and quality assurance.

Under the Reprographics Manager, you will gain hands-on experience in production, equipment operation and customer service, with on-site duties and a clear probation

Responsibilities

• Contribute to the reprographics workflow, including job intake, preparation, production, finishing and quality checks
• Support staff with routine print requests and seek guidance from the Reprographics Manager where advice on formats, materials or finishing options is required
• Carry out minor layout or file preparation tasks where required to help ensure files are print-ready and suitable for high-quality output
• Check finished materials for presentation, durability and accuracy, particularly for public-facing and high-profile School events
• Contribute to high-volume and deadline-driven reprographics work, including seasonal peaks and School events, under appropriate supervision and as part of the development of practical print production skills
• Handle confidential and sensitive print jobs securely, in line with School safeguarding and data protection policies
• Provide additional reprographics support to the Under School where in-house production assistance is required
• Operate digital production printers, multifunction devices (MFDs) and professional finishing equipment used for cutting, binding, folding, perforating, drilling and booklet production
• Set up, adjust and safely operate finishing machinery following appropriate guidance and training
• Carry out routine checks, first-line troubleshooting and basic preventative maintenance on reprographics and finishing equipment
• Report faults or equipment issues promptly and support maintenance visits where required
• Monitor output quality, consumables usage and basic equipment performance, escalating issues where appropriate
• Assist with maintaining stock levels of paper, media, binding, laminating materials and other consumables
• Monitor usage and highlight when supplies need to be reordered to support continuity of service
• Support the coordination, organisation and distribution of toner and other printer consumables across the School, helping to maintain appropriate stock levels and ensure print services remain available where needed
• Support the Reprographics Manager and

Job description

Required for: As soon as possible

Location: Dean’s Yard, Westminster School

Contract: Full-time, permanent

Hours of work: Please read the details below

Salary: £28,000 - £30,000 per annum, dependent on experience

Benefits of working at Westminster include:

• Generous School pension scheme
• Free access to the School’s leisure facilities, including a fitness gym (restricted hours)
• Cycle to Work Scheme and season ticket loans following completion of our standard probation period
• Private medical insurance (opt in)
• Discretionary Christmas shutdown period
• Professional development opportunities

Free school meals are also available when on-site during working hours for the role.

For this role, there is no fixed closing date. Applications will be considered on receipt, and interviews may occur at any stage.

The Reprographics Technician contributes to the delivery of a reliable, high-quality and efficient in-house print and production service for the School. As part of the IT Department, thereprographics and print functionsupportsteaching, learning, administration, events andthewider life of theSchoolthrough the timelyproductionofprintedmaterials. Working under the direction of the Reprographics Manager, the roleis involved in producinga wide range ofhigh-qualityitems including booklets, teaching resources, programmes for School productions and plays, posters, handouts, event collateral, exam-related materials and other professionally finished printed work.

The role provides additional capacity within this core service and offers the opportunity to develop practical competence in print production, finishing, customer service, equipment use, basic file preparation, materials selection and quality assurance. During the first 12 months, the postholder will be supported to build their confidence and independence through supervised workplace experience, practical guidance and day-to-day involvement in reprographics work.

Thisis a newrole, with the opportunityfor the postholder to makethe position their own. Itmay be of benefittosomeone who is practically minded, keen to learn and interested in developing hands-on production skills while contributing to a valued service at a leading independent school in the heart of London.

As a member ofa supportive and collaborative IT Department, therewillalso be opportunities tolend assistance towider IT activity and gain exposure to larger projects, such asannual devicerollouts, alongside the core reprographics responsibilities.

The role is required to beon site, primarily based at Westminster Great School, with responsibilities covering reprographics and print support across both Great School and the Under School.

Key Responsibilities

Print Production and WorkflowManagement

• Contribute to the reprographics workflow, including job intake, preparation, production, finishing and quality checks
• Support staff with routine print requests and seek guidance from the Reprographics Manager where advice on formats, materials or finishing options is required
• Carry out minor layout or file preparation tasks where required to help ensure files are print-ready and suitable for high-quality output
• Check finished materials for presentation, durability and accuracy, particularly for public-facing and high-profile School events
• Contribute to high-volume and deadline-driven reprographics work, including seasonal peaks and School events, under appropriate supervision and as part of the development of practical print production skills
• Handle confidential and sensitive print jobs securely, in line with School safeguarding and data protection policies
• Provide additional reprographics support to the Under School where in-house production assistance is required

Operation and Maintenance of Print Equipment

• Operate digital production printers, multifunction devices (MFDs) and professional finishing equipment used for cutting, binding, folding, perforating, drilling and booklet production
• Set up, adjust and safely operate finishing machinery following appropriate guidance and training
• Carry out routine checks, first-line troubleshooting and basic preventative maintenance on reprographics and finishing equipment
• Report faults or equipment issues promptly and support maintenance visits where required
• Monitor output quality, consumables usage and basic equipment performance, escalating issues where appropriate

Stock, Consumables and Service Support

• Assist with maintaining stock levels of paper, media, binding, laminating materials and other consumables
• Monitor usage and highlight when supplies need to be reordered to support continuity of service
• Support the coordination, organisation and distribution of toner and other printer consumables across the School, helping to maintain appropriate stock levels and ensure print services remain available where needed
• Support the Reprographics Manager and