Reprographics & Facilities Assistant

Career Legal; City Of London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading law firm in the City of London is seeking a Reprographics & Scanning Assistant to provide comprehensive administrative support. The role requires at least 12 months of experience within a law firm and involves tasks such as scanning documents and managing office consumables, ensuring high standards of work and communication with staff and clients.

Qualifications

• Minimum of 12 months experience within a law firm.
• Proficient in Microsoft Office 365 including Outlook, Word, Excel, PowerPoint.
• Knowledge of iManage Document Management System is preferred.

Responsibilities

• Scanning incoming post for employees into the system.
• Providing reprographics service and operating equipment for copying and scanning.
• Assisting Facilities and managing meeting room setups.

Skills

Attention to detail

Communication skills

Administrative skills

Tools

Microsoft Office 365

iManage Document Management System

Adobe Acrobat/PDF Docs

Job description

My client, a leading law firm based in the City are seeking a Reprographics & Scanning Assistant to join their team on a permanent basis.

The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment.

This role is to provide comprehensive general administrative, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including –

• Scanning incoming post for employees into system
• Providing a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal documents
• Scanning documents into Document Management System and to Outlook
• Discussing job requirements with staff members and ensuring work is completed to a high standard
• Administrative tasks such as filing and locating documents, proof reading documents before sending
• Assisting Facilities with processing and franking outgoing post
• Managing consumables
• Helping with office moves and relocations and moving boxes/files between departments
• Working closely with the Facilities, Records and Reception teams
• Assisting Facilities with the setting up of meeting rooms
• Responding to emails, tickets, and telephone calls to the department

PERSON SPECIFICATION

• Minimum of 12 months experience within a law firm
• A high attention to detail to process and file documentation to a consistently high standard
• Proficient in Microsoft Office 365 – Outlook, Word, Excel, PowerPoint Knowledge of Adobe Acrobat/PDF Docs
• Able to liaise with internal and external clients at all levels
• Good telephone manner
• Excellent communication skills including written, verbal and face-to-face
• Knowledge of the iManage Document Management System

Please apply today for immediate consideration!