Reprographics Assistant

GUARDIAN SELECTION LIMITED; York and North Yorkshire; On-site; GBP 17,000 - 21,000; Part time

Job summary

GSL Education Hull Branch seeks a Reprographics Assistant to support a York secondary school. You will operate photocopying and printing equipment, prepare teaching resources, and handle day-to-day admin tasks with diligence and confidentiality.

The role emphasizes strong ICT skills, effective communication, and safeguarding awareness, with flexible start dates and a focus on accuracy and deadlines.

Qualifications

• Considerable experience in an administrative/office environment including photocopying.
• Good ICT skills and ability to use Microsoft Office and standard packages.
• Strong written and verbal communication with a range of people.
• Excellent organisational skills and ability to manage competing deadlines with confidentiality.
• Willingness to undertake training; Level 2 English/Maths desirable and school experience.
• Understanding safeguarding responsibilities and a professional approach to pupils; up-to-date CV with gaps explained.
• DBS check: enhanced or willingness to apply.

Responsibilities

• Operate photocopying, printing and reprographics equipment to produce teaching materials and documents.
• Prepare, organise and distribute printed resources according to staff deadlines.
• Provide administrative support including document prep and filing using ICT packages.
• Handle confidential documents following policies and procedures.
• Communicate effectively with staff and pupils and build positive relationships.
• Manage priorities, maintain records, and monitor safeguarding concerns.

Skills

Organisational skills

Communication skills

Confidentiality handling

Safeguarding awareness

Team collaboration

Education

Level 2 English

Level 2 Maths

Tools

Microsoft Office

Photocopying equipment

Job description

Job Title: Reprographics Assistant
Location: York, North Yorkshire
Contract Type: Temporary, Supply, Part-Time, Full-Time
Start Date: As Soon As Possible
Salary Scale: £92 – £115 per day (Depending on experience)

Are you organised, reliable and experienced in administrative or office-based work? Do you have strong ICT skills and experience using photocopying equipment, with the ability to manage competing deadlines and maintain confidentiality?

GSL Education Hull Branch are currently seeking a Reprographics Assistant to work in a secondary school in York. This is an excellent opportunity for an organised and detail-oriented individual to support the smooth running of administrative and reprographics services.

Reprographics Assistant Role:

As a Reprographics Assistant, you will be responsible for operating photocopying and printing equipment, preparing educational resources and supporting day-to-day administrative tasks. You will handle confidential information professionally, respond to requests from staff and ensure work is completed accurately and within required deadlines. The role requires strong organisational skills, effective communication and a proactive approach to supporting the wider school community.

Reprographics Assistant Responsibilities:

• Operate photocopying, printing and reprographics equipment to produce high-quality teaching materials and administrative documents.
• Prepare, organise and distribute printed resources according to staff requirements and agreed deadlines.
• Provide administrative support, including document preparation, filing and using standard ICT packages such as Microsoft Office.
• Handle confidential documents and information responsibly, following relevant policies and procedures.
• Communicate effectively with staff and pupils, building positive relationships and responding to requests in a helpful and professional manner.
• Manage competing priorities, maintain accurate records and remain alert to potential safeguarding concerns involving pupils.

Reprographics Assistant Requirements:

• Considerable experience working in an administrative or office environment, including experience using photocopying equipment.
• Good ICT skills, including the ability to use Microsoft Office and other standard office packages.
• Strong written and verbal communication skills, with the ability to interact positively with a wide range of people.
• Excellent organisational skills, the ability to manage competing deadlines and a commitment to confidentiality.
• Willingness to undertake relevant training and professional development; Level 2 English and Maths qualifications and school-based experience are desirable.
• An understanding of safeguarding responsibilities, a professional and sympathetic approach towards pupils, and an up-to-date CV covering the last 10 years with any gaps explained.
• An enhanced DBS certificate registered on the update service, or willingness to apply

Please be advised that this role requires a strong knowledge and understanding of safeguarding and child protection and that successful applicants must satisfy all background safer recruitment checks including providing an enhanced DBS certificate registered on the update service or completing an application for a new check.