Rental Operations Administrator

London Hire Community Services; England; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Bereavement leave

Company events

Employee Assurance Programme

On-site parking

Referral programme

40 hours per week

Job summary

London Hire Community Services in Erith is seeking a Rental Administrator to support day-to-day operations of the Rental department. This permanent full-time role handles diary management, invoicing, purchase orders, and rental agreements.

You will work 40 hours per week, Monday to Friday, with a typical 08:00–17:00 schedule, and collaborate with Rental Supervisor and Manager. Experience in administration (1–2 years) and proficiency in Word, Excel, Outlook are desirable, especially with Key2

Qualifications

• 1–2 years of administration experience.
• Experience in the automotive industry desirable.
• Proactive and professional approach.
• Excellent time management and attention to detail.
• Proficient in Word, Excel and Outlook.
• Key2 software experience preferred but not essential.

Responsibilities

• Update and manage available list from Stream Reports daily and keep the Rental Oracle sheet current.
• Monitor operations reports under the guidance of the Rental Supervisor & Rental Manager.
• Manage excess mileage, RFL and other recharges in the Rental department.
• Maintain the daily diary and issue 90-day agreement extensions via Docusign.
• Highlight and report vehicle dependencies for disposal, maintenance, or customer reservations.
• Assist rental supervisor & Manager with rental bookings for new and existing customers.
• Prepare rental agreements for audits with the rental supervisor & Manager, coordinating with admin and finance.
• Manage and keep records of insurance certificates and update monthly.
• Assist with any bodywork or disposal requirements.
• Organise invoices and verify PO numbers.
• File and archive contracts and rental agreements, monitor weekly reports for up-to-date status.
• Handle department phone calls and emails.

Skills

Administration

Time management

Attention to detail

Communication

Teamwork

Independent work

Initiative

Tools

Microsoft Word

Excel

Outlook

Key2 software

Job description

London Hire Community Services in Erith is seeking a Rental Administrator to support day-to-day operations of the Rental department. This permanent full-time role handles diary management, invoicing, purchase orders, and rental agreements.

You will work 40 hours per week, Monday to Friday, with a typical 08:00–17:00 schedule, and collaborate with Rental Supervisor and Manager. Experience in administration (1–2 years) and proficiency in Word, Excel, Outlook are desirable, especially with Key2