Remote-Ready Project Coordinator

Jobless; Nottingham; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Holiday 25 days + bank holidays

Company Pension Scheme

Health cash plan

Cycle to work scheme

Season Ticket Loan

Job summary

Ingleton Wood is a value-led, people centred practice delivering design solutions across the UK. We recruit a Project Administrator to support project delivery and financial administration with a positive, can-do attitude.

You will assist the Office Manager and Design Manager, manage project finances, coordinate approvals and maintain document control while working with a wide team. UK SC clearance or eligibility is required.

Qualifications

• Previous experience in an administrative, project coordination or office support role.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy when handling project and financial information.
• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
• Confident communicator with the ability to build positive working relationships with colleagues, clients and external stakeholders.
• Experience of document control systems, project management software or financial management systems would be advantageous.
• Ability to work independently whilst supporting a wider team in a fast-paced environment.
• GCSE (or equivalent) Grade C/4 or above in English and Maths.

Responsibilities

• Assist the Office Manager and Design Manager with project financial administration, including logging new opportunities, converting opportunities into live projects, raising purchase orders, managing project projections and invoicing.
• Process and maintain project financial records, including client invoicing, subcontractor invoice reconciliation and purchase order management.
• Support the Design Manager with tracking Requests for Information (RFI), Early Warning registers and project deliverables, proactively following up on outstanding actions.
• Coordinate statutory and client approvals, liaising with internal teams and external stakeholders to ensure submissions are completed accurately and on time.
• Maintain project document control systems, including drawing registers and document management platforms.
• Organise and coordinate site visits for internal staff and subcontractors, including preparation of supporting documentation and follow‑up actions.
• Provide administrative support to the Sector Director, Design Manager and Office Manager through diary management, meeting coordination and day‑to‑day project operations support.
• Complete general administrative duties including travel and accommodation bookings, timesheet updates, ordering office supplies and reformatting documentation using Microsoft Office applications.

Skills

Administrative experience

Organisational skills

Attention to detail

MS Office (Excel, Word, Outlook)

Communication

Document control systems

Independent worker

Education

GCSE English & Maths

Tools

Microsoft Office

Project management software

Financial management systems

Job description

Ingleton Wood is a value-led, people centred practice delivering design solutions across the UK. We recruit a Project Administrator to support project delivery and financial administration with a positive, can-do attitude.

You will assist the Office Manager and Design Manager, manage project finances, coordinate approvals and maintain document control while working with a wide team. UK SC clearance or eligibility is required.