Remote Billing & Refund Status Advisor

Hrstalentsolutions; Chatham; Remote; GBP 55,000 - 59,000; Full time

Job summary

Hrstalentsolutions is seeking a Refund Status Customer Service Adviser to handle billing enquiries remotely from the UK. You will track refund statuses, communicate processing stages and support customers with questions about dates, methods, and processing progress.

The role emphasizes accuracy, privacy, and collaboration with billing specialists. It is a full-time position with pro rata for part-time arrangements, and training is provided.

Responsibilities

• After a refund has been approved, a customer may still ask when it was issued, which payment method it was sent to or why it has not appeared.
• Locate the request using the customer’s permitted details and the relevant order or invoice reference.
• Check which stage the system actually shows: requested, approved, initiated or completed under the employer’s definitions.
• If the record is unclear, ask the billing owner before answering.
• A customer should not be told money has arrived when the available evidence supports only that a refund was sent for processing.
• You might answer a simple question about the date shown in the record or provide approved information about the company’s processing stages.
• A customer may then reply that their bank cannot see the transaction.
• Record that new information and send it to the billing specialist.
• Avoid repeating the original status as though it resolves the concern.
• A case can remain open after a factual status update if an investigation is still needed.
• A refund enquiry begins with matching the correct transaction reference and the status the billing system actually displays.
• Use the approved customer wording for that stage, and check whether an earlier reply is now out of date.
• Questions about the amount, a destination change or missing funds need a billing specialist.
• Keep payment credentials out of general notes and messages.
• Record the customer’s report that funds have not arrived, make the handoff clear and follow up only on actions assigned to this role.
• An initiated transaction is not the same as confirmed receipt.
• The work is remote through online billing records and written customer service.
• A private home office is important for handling account details.
• Previous finance work is an asset, not a condition of applying.
• The employer will train you on its status labels, privacy rules and referral process.
• You should be comfortable with dates and references, but do not need to give financial advice.
• The company will confirm the exact part-time or full-time arrangement.
• The annual range above describes full-time pay; a part-time salary would be adjusted.
• This is not a collection role or a job that decides whether a refund is owed.
• It helps people understand the stage of a decision already made and keeps unresolved questions moving.
• When a refund was split across more than one transaction, the record may show different processing dates.
• State only the parts you can verify and ask billing about a missing or unexplained line.
• A single “completed” label on one transaction should not be used to close a question about the whole amount.
• If the customer provides a bank statement, follow the employer’s secure handling instructions rather than copying it into a general support ticket.

Job description

Hrstalentsolutions is seeking a Refund Status Customer Service Adviser to handle billing enquiries remotely from the UK. You will track refund statuses, communicate processing stages and support customers with questions about dates, methods, and processing progress.

The role emphasizes accuracy, privacy, and collaboration with billing specialists. It is a full-time position with pro rata for part-time arrangements, and training is provided.