Remote Administration Manager — Trusted MD Right‑Hand

Zest 4 Talent; West of England; Hybrid; GBP 34,000 - 42,000; Full time

Job summary

Zest 4 Talent is seeking an experienced Administration Manager / Office Manager for Bristol. The role combines office leadership with strategic admin oversight, offering a predominantly home-based work pattern after a brief Bristol induction.

You will support the Managing Director, oversee invoicing and credit control, and manage confidential information with discretion while engaging senior stakeholders as needed.

Qualifications

• Proven experience as an Office Manager or Administration Manager.
• Experience supervising administrative staff.
• Strong invoicing, credit control and financial admin experience.
• Experience supporting senior management or directors.
• Excellent organisational skills with ability to manage multiple priorities.
• High discretion handling confidential information.
• Confident communication with stakeholders at all levels.
• Proactive, solutions-focused approach.
• Ability to work independently with minimal supervision.
• Willingness to attend Bristol office when required.

Responsibilities

• Provide confidential administrative and operational support to the Managing Director.
• Oversee invoicing processes, ensuring accuracy and timeliness.
• Manage credit control activities and follow up on payments.
• Maintain and update company policies and administrative processes.
• Coordinate with central group support functions.
• Handle confidential requests and important business information.
• Resolve operational issues and manage general office administration.
• Supervise and support one direct report initially.
• Identify opportunities to improve administrative systems and efficiency.
• Ensure deadlines are met and tasks completed.

Skills

Office management

Administration leadership

Invoicing & credit control

Stakeholder management

Discretion with confidential info

Communication with senior management

IT skills

MS Office

Tools

MS Office

Job description

Zest 4 Talent is seeking an experienced Administration Manager / Office Manager for Bristol. The role combines office leadership with strategic admin oversight, offering a predominantly home-based work pattern after a brief Bristol induction.

You will support the Managing Director, oversee invoicing and credit control, and manage confidential information with discretion while engaging senior stakeholders as needed.