Remote Administration Manager — Right-Hand to MD

Zest4Talent Ltd; West of England; Hybrid; GBP 34,000 - 42,000; Full time

Job summary

Zest4Talent Ltd in Bristol is seeking an experienced Administration Manager / Office Manager to own the daily admin function, support the Managing Director and ensure smooth operations, with a focus on confidentiality and stakeholder engagement.

The role combines office-based induction with predominantly home-based work and infrequent Bristol office visits; involves invoicing, credit control, policy maintenance, and coordinating with central groups.

Qualifications

• Proven experience coordinating administrative and financial functions.
• Experience invoicing, credit control, and dealing with senior stakeholders.
• Strong organisational skills and discretion with confidential information.
• Ability to implement process improvements and drive efficiency.
• Experience supervising staff and working in a consultancy environment.

Responsibilities

• Providing confidential administrative and operational support directly to the Managing Director.
• Overseeing invoicing processes, ensuring accuracy and timely administration.
• Managing credit control activities, including following up outstanding invoices and payments.
• Maintaining and updating company policies, procedures and administrative processes.
• Acting as a key point of contact between the business and central group support functions.
• Coordinating confidential requests, documentation and important business information.
• Handling sensitive and commercially confidential matters with professionalism and discretion.
• Managing general office administration and resolving operational issues as they arise.
• Supervising and supporting one direct report initially.
• Identifying opportunities to improve administrative systems, procedures and efficiency.
• Ensuring deadlines are met and important matters are followed through to completion.

Skills

Office management

Invoicing

Credit control

Stakeholder management

Confidentiality

Policy maintenance

Team supervision

IT systems

Tools

Accounting software

MS Excel

Job description

Zest4Talent Ltd in Bristol is seeking an experienced Administration Manager / Office Manager to own the daily admin function, support the Managing Director and ensure smooth operations, with a focus on confidentiality and stakeholder engagement.

The role combines office-based induction with predominantly home-based work and infrequent Bristol office visits; involves invoicing, credit control, policy maintenance, and coordinating with central groups.