Remote Admin Officer — Public Health & Operations

NHS Scotland; Scotland; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Life-work balance

NHS pension scheme

Annual leave 27 days + 8 holidays

Job summary

PSD Scotland is hiring an enthusiastic and self-motivated Administrator (Admin Officer) to join the Public health programme within the NMAHP Directorate. You will provide business support to meetings, prepare minutes and action notes, and assist with webinars, events, and cross-project coordination.

You will be part of a remote-friendly, hybrid-working team based across Scotland, with a fixed-term contract until 31 March 2028 and flexible patterns.

Qualifications

• Extensive experience in business operations and providing business support for meetings.
• Experience producing formal minutes and action notes.
• Experience with Canva, Microsoft Loop, Microsoft 365, SharePoint and analytics tools.
• Experience supporting online webinars and in-person events.
• Experience coordinating multiple projects and managing competing deadlines.
• Ability to lead and facilitate actions from senior leadership meetings.
• Excellent interpersonal and written communication skills.
• Ability to work independently, prioritise workloads and meet deadlines.

Responsibilities

• Provide business support to meetings and produce formal minutes and action notes.
• Support online webinars and in-person events.
• Help manage multiple projects and track progress across workstreams.
• Lead and facilitate agreed actions from Senior Leadership Team meetings.
• Communicate clearly with colleagues and stakeholders across the Directorate.

Skills

Business operations

Meetings support

Minutes & action notes

Canva

Microsoft Loop

Microsoft 365

SharePoint

Analytics tools

Webinars & events

Multi-project management

Communication skills

Organisation

Problem solving

Tools

Canva

Microsoft Loop

Microsoft 365

SharePoint

Job description

PSD Scotland is hiring an enthusiastic and self-motivated Administrator (Admin Officer) to join the Public health programme within the NMAHP Directorate. You will provide business support to meetings, prepare minutes and action notes, and assist with webinars, events, and cross-project coordination.

You will be part of a remote-friendly, hybrid-working team based across Scotland, with a fixed-term contract until 31 March 2028 and flexible patterns.