Admin Officer

NHS Scotland; Scotland; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Life-work balance

NHS pension scheme

Annual leave 27 days + 8 holidays

Job summary

PSD Scotland is hiring an enthusiastic and self-motivated Administrator (Admin Officer) to join the Public health programme within the NMAHP Directorate. You will provide business support to meetings, prepare minutes and action notes, and assist with webinars, events, and cross-project coordination.

You will be part of a remote-friendly, hybrid-working team based across Scotland, with a fixed-term contract until 31 March 2028 and flexible patterns.

Qualifications

• Extensive experience in business operations and providing business support for meetings.
• Experience producing formal minutes and action notes.
• Experience with Canva, Microsoft Loop, Microsoft 365, SharePoint and analytics tools.
• Experience supporting online webinars and in-person events.
• Experience coordinating multiple projects and managing competing deadlines.
• Ability to lead and facilitate actions from senior leadership meetings.
• Excellent interpersonal and written communication skills.
• Ability to work independently, prioritise workloads and meet deadlines.

Responsibilities

• Provide business support to meetings and produce formal minutes and action notes.
• Support online webinars and in-person events.
• Help manage multiple projects and track progress across workstreams.
• Lead and facilitate agreed actions from Senior Leadership Team meetings.
• Communicate clearly with colleagues and stakeholders across the Directorate.

Skills

Business operations

Meetings support

Minutes & action notes

Canva

Microsoft Loop

Microsoft 365

SharePoint

Analytics tools

Webinars & events

Multi-project management

Communication skills

Organisation

Problem solving

Tools

Canva

Microsoft Loop

Microsoft 365

SharePoint

Job description

On 1 April 2026, NSS and NES became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.

As part of this transformation, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.

Flexible Location: PSD Scotland is a remote‑friendly employer with staff based throughout Scotland. We support office‑based and hybrid working arrangements. We welcome conversations about alternative working patterns—please get in touch during the application process to discuss.

Work Pattern: Fixed Term,Time, 36 hours per week

Fixed‑term or Secondment** until 31st March 2028

**For NHS applicants, an NHS secondment will be offered in the first instance. For non‑NHS applicants, a fixed‑term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future.

We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.

The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider progressional groups and disciplines, often in partnership with other agencies, to support key policy drivers.

The Opportunity

We are looking for an enthusiastic and self‑motivated individual to join the public health programme. Working within the business support unit you will be a team player and possess excellent organisational, communication and digital skills

Do you enjoy working at pace and being adaptive to an ever changing environment?

Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?

Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?

Do you enjoy problem solving and collaborating with others?

Working within the Business Support team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstream to support the Public health programme and the wider NMAHP Directorate.

Does this sound like you?

What We Love to See

Administrators (Admin Officers) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes
• Experience of using Canva, Microsoft Loop, Microsoft 365, SharePoint, and analytics tools to create engaging content, manage information, support collaboration and produce reports to inform decision‑making.
• Experience of supporting online webinars and/or in person events
• Experience of managing work across multiple projects
• Ability to confidently lead and facilitate the implementation of agreed actions arising from meetings with the Senior leadership team as appropriate
• High level of interpersonal, organisational, communication skills (both verbally and in writing)
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life‑work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland means considering the diverse needs, perspectives, and backgrounds of everyone in Scotland. We are focused on hiring the very best talent and actively encourage applications from candidates of all backgrounds. Our aim to ensure that everyone is treated fairly, with respect, and has a positive recruitment experience—regardless of the outcome.

We welcome applications from all under‑represented groups, including racially minoritised people and disabled people. It is not essential to be in an administration role right now—you may be returning from a career break (e.g., maternity, paternity, caring) or coming from another field. Your experiences can bring a fresh perspective to our work.

If you are considering applying and would like to discuss the opportunity, any adjustments or alternative work patterns, please contact Allison Brown, Senior Admin Officer, NMAHP, [e-mail].

Next Steps

**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.

All applicants who are shortlisted for interview will be contacted by e‑mail.

In person OR online interviews (including a presentation) will take place on the 21st October 2026. The presentation topic will be sent to candidates selected for interview.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

1. Please be advised that if you are successful in being offered the role following the recruitment process, you will be expected to attend the office prior to your start date to complete face‑to‑face pre‑employment checks. If you require any adjustments to support this, please let us know.
2. To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre‑employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre‑settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]