Relief PA/Medical Secretary

The Christie NHS Foundation Trust; Manchester; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A leading cancer centre is seeking a motivated PA/Medical Secretary for their Oncology Department. This full-time role involves providing comprehensive secretarial support, managing confidential correspondence, and liaising with a variety of clinical staff. The ideal candidate will have relevant audio typing experience and a passion for working in a busy healthcare environment.

Qualifications

• Experience in audio typing and copy typing.
• Ideally worked within a healthcare environment.
• Knowledge of cancer pathways/targets is beneficial.

Responsibilities

• Provide a full secretarial service including dealing with correspondence.
• Monitor clinic templates and liaise with the clinical team.
• Organise and schedule meetings, maintaining an up-to-date diary.

Skills

Audio typing

Medical terminology

Teamwork

Communication

Job description

An exciting opportunity has arisen for a well-motivated individual to join us as a PA/Medical Secretary in the Oncology Department within Networked Services Division.

This is a full time permanent post. It will be working 37.5 hours per week Monday to Friday. with the option of hybrid working. The Trust are committed to supporting flexible working agreements.

You will be responsible for covering the provisions of full secretarial and administrative support within Stream 2 Disease Group Team, ensuring a high standard of PA / secretarial duties is maintained and deadlines and audio typing targets are met.

You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment, work to a high standard and be able to use your own initiative.

You will have experience of audio typing and copy typing and ideally have worked within a healthcare environment with Medical Secretarial experience and a good knowledge of medical terminology. Knowledge of cancer pathways/targets would be beneficial.

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.

You Will Work Alongside And Cover Across a Variety Of Disease Groups Within The Oncology Department Completing, But Not Limited To

• Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, this includes placing it in order of priority and acting on matters which can be dealt with without further reference.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed.
• Effectively monitor clinic templates liaising with clinical team and administration staff to ensure clinic numbers are manageable. Escalating to the management team when appropriate.
• Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
• Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary.
• Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients.
• Liaise with internal and external departments to arrange clinical investigations/procedures.
• Organise and schedule meetings and maintain an up to date diary for appointments, meetings and interviews.
  
  

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

For further details / informal visits contact: Name: Nicola Morrissey Job title: Assistant Service Manager Email address: [e-mail] Telephone number: 0161 446 3733