Support Medical Secretary

NHS; Sheffield; On-site; GBP 24,000 - 26,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a motivated Support Medical Secretary to join their busy secretariat. The role involves providing comprehensive secretarial support to oncologists, managing patient communications, and ensuring accurate patient records. Ideal candidates will have strong organisational skills and relevant administrative experience, contributing to a team dedicated to enhancing patient care.

Benefits

Commitment to professional development

Support for work-life balance

Qualifications

• Relevant experience in an administrative role within an office environment.
• Confidence in dealing with members of the public in a professional setting.
• Previous experience of patient systems.

Responsibilities

• Provide comprehensive secretarial service to the Consultant and medical team.
• Act as a point of contact for patients and their representatives.
• Ensure quality and up-to-date patient case notes.

Skills

Time management

Organisational skills

Inter-personal skills

Communication skills

Attention to detail

Education

English GCSE at Grade C/4 or above

Maths GCSE at Grade C/4 or above

OCR level 3 in word processing/text processing

NVQ level 3 in business administration or customer care

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Support Medical Secretary

The closing date is 02 June 2025

Applications are invited from motivated individuals who are looking for the opportunity to develop their proven secretarial skills in a busy and fast paced department.

Our busy secretariat serves over 40 consultant oncologists, who work both at our central Weston Park Hospital site and at District General Hospitals across South Yorkshire.

This is an exciting time to join the team as we are working towards digitising a lot of our processes to benefit patients and teams.

The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.

The main duty of the post will be to support the Medical Secretariat in their duties, as well as typing of dictations, demonstrating a strong commitment to the Sheffield NHS Teaching Hospitals Foundation Trust's PROUD values.

Main duties of the job

To undertake the medical secretarial role in order to provide:

• A comprehensive secretarial service to the Consultant and the medical team.
• Information to a whole range of professions involved in cancer care.
• A link and point of contact for patients and their representatives.
• Quality and up to date patient case notes which are available.
• Cover within the medical secretariat generally.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The medical secretariat is split in to three teams comprising of Medical Secretaries, Support Secretaries and Audio Typists. Weston Park Hospital is one of only four hospitals in the UK entirely dedicated to non-surgical cancer treatments, and works in partnership with the University of Sheffield so that our patients benefit from the latest cutting edge cancer treatments.

This vacancy is advertised on a fixed term contract basis for the maximum period of 12 months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.

Please also note any secondment must first be agreed with your current line manager.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Education and Qualifications

• English GCSE at Grade C/4 or above (or equivalent qualification/experience)
• Maths GCSE at Grade C/4 or above (or equivalent qualification/experience)
• OCR level 3 in word processing/text processing or equivalent qualification/experience
• NVQ level 3 in business administration or customer care or equivalent experience

Experience

• Relevant experience in an administrative role within an office environment
• Confidence in dealing with members of the public in a professional setting
• Previous experience of patient systems

Skills and Knowledge

• Proven evidence of time management and organisational skills
• Excellent inter-personal and communication skills
• Methodical and accurate with attention to detail
• Ability to manage workloads using own initiative and without supervision

Personal Qualities

• Committed to personal development
• Ability to work as part of a team and independently
• Adaptable/flexible approach to work
• Interest in developing role and opportunities to improve working practices

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,625 to £25,674 a yearpa/pro rata for part time staff