Registrar

The Kings School in Macclesfield; Macclesfield; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Contributory pension

22 days annual leave

Free staff lunch

Staff discount for children

Free parking

Assistance Programme

Professional development

Flu jabs

EV charging

Job summary

The King's School in Macclesfield is seeking a highly organised Registrar to lead admissions across the Infant & Junior, Senior and Sixth Form divisions. You will oversee the complete admissions journey, from initial enquiries and visits through to applications, assessments, offers and onboarding.

Working with the Director of External Relations, you will analyse recruitment data, develop admissions strategies and ensure prospective families receive an outstanding and welcoming experience.

Qualifications

• Experience in a customer-facing administrative role with excellent written and verbal communication skills.
• Strong IT skills, particularly Microsoft Office and Excel.
• Experience using databases or CRM systems (e.g., iSAMS).
• Ability to manage complex workloads, deadlines and priorities with attention to detail.
• Strong organisational, analytical and problem-solving skills.
• Ability to interpret data, identify trends and produce accurate reports.
• Ability to coordinate colleagues and encourage effective teamwork.

Responsibilities

• Oversee the complete admissions journey from enquiries to onboarding across all divisions.
• Act as main point of contact for prospective parents and pupils with timely guidance.
• Coordinate admissions across all divisions and monitor enquiries, registrations, offers and recruitment.
• Provide data, forecasts and recommendations to senior colleagues for admissions planning.
• Organise open days, taster days, entrance assessments and school tours.
• Oversee admissions administration, including online bookings and communications.

Skills

Customer-facing admin

Microsoft Office

Excel

CRM systems

iSAMS

Data analysis

Prioritisation

Attention to detail

Team coordination

Tools

CRM software

iSAMS (Pupil management)

Job description

Job Title: Registrar

Location: Macclesfield

Salary: Circa £45,000 per annum, dependent upon experience.

Job Type: Full-Time, Permanent, Monday-Friday, 8.30am-5.00pm (37.5 hours per week), with occasional additional hours for school events.

The King's School in Macclesfield is seeking to appoint an experienced and highly organised Registrar to lead and coordinate its Admissions function. This is an exciting opportunity to play a key role in pupil recruitment, retention and the management of admissions across the Infant & Junior, Senior and Sixth Form Divisions.

Working closely with the Director of External Relations and colleagues across the School, you will oversee the complete admissions journey, from initial enquiries and school visits through to applications, assessments, offers and pupil onboarding. You will also help develop admissions strategies, analyse recruitment data and ensure prospective families receive an outstanding and welcoming experience.

Key Responsibilities:

• Oversee the complete admissions journey, from initial enquiries and visits through to applications, assessments, offers, acceptance and onboarding.
• Act as the main point of contact for prospective parents and pupils, providing timely, helpful and professional guidance.
• Coordinate admissions across all three school divisions, monitoring enquiries, registrations, offers and pupil recruitment.
• Support admissions planning, recruitment and pupil retention strategies, providing data, forecasts and recommendations to senior colleagues.
• Organise open days, taster days, entrance assessments, school tours and feeder school visits.
• Manage admissions administration, including online bookings, communications, confirmations and follow-ups.
• Maintain accurate applicant records and admissions data using iSAMS and associated systems.
• Produce admissions reports, forecasts, schedules, calendars and correspondence.
• Coordinate references, school reports, SEN information and other applicant documentation.
• Oversee the day-to-day priorities of the Admissions team, supporting colleagues and ensuring consistent working practices.
• Identify opportunities to improve admissions processes, systems and the experience of prospective families.

About You:

• Has experience in a customer-facing administrative role, ideally within school admissions or an educational setting.
• Has excellent written and verbal communication skills and can build positive relationships with parents, pupils and colleagues.
• Has strong IT skills, particularly Microsoft Office and Excel, alongside experience using databases or CRM systems.
• Has experience with iSAMS or a comparable pupil management system.
• Can manage complex workloads, competing priorities and deadlines with exceptional attention to detail.
• Has strong organisational, analytical and problem-solving skills.
• Can interpret data, identify trends and produce accurate reports to support decision-making.
• Can coordinate colleagues, manage team priorities and encourage effective teamwork.
• Uses initiative, exercises sound judgement and handles confidential information appropriately.
• Is approachable, adaptable and committed to delivering an excellent standard of service.

About the School:

The King's School is a leading independent, co-educational day school educating approximately 1,350 pupils aged 3-18. Founded in 1502, the School has a distinguished history and a strong reputation for academic achievement and co-curricular opportunities.

Situated on an impressive 80-acre campus in Prestbury, Cheshire, the School offers modern facilities and a welcoming community committed to helping pupils thrive.

Salary & Benefits:

• Contributory pension scheme, including life assurance.
• 22 days' annual leave plus Bank Holidays, increasing by five days after five years' service.
• Free lunch provided for staff during term time.
• Heavily discounted Sports Centre membership for staff and their families.
• Employee Assistance Programme.
• Comprehensive professional development and training opportunities.
• Free annual flu jabs.
• Staff fee discount for eligible children.
• Free on-site parking and electric vehicle charging.

Safeguarding:

The King's School is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check and Children's Barred List check. Two satisfactory references, verification of qualifications, identity and right to work in the UK will also be required.

Closing Date:

9.00am, Friday 20th November 2026.

Interviews:

Expected to be held week commencing Monday 23rd November 2026.

Candidates:

Candidates with previous job titles and experience including School Registrar, Admissions Manager, Admissions Officer, Head of Admissions, Admissions Coordinator or School Admissions Administrator will also be considered for this role