Registrar

TipTopJob; Macclesfield; On-site; GBP 41,000 - 50,000; Full time

Job summary

The Kings School in Macclesfield seeks an experienced Registrar to lead the Admissions function, coordinating across Infant to Sixth Form divisions and managing the admissions journey from enquiry to onboarding.

Reporting to the Director of External Relations, you will develop admissions strategies, analyse recruitment data and ensure an outstanding, welcoming experience for prospective families.

Qualifications

• Experience in a customer-facing administrative role, ideally in education.
• Excellent written and verbal communication with parents and pupils.
• Strong IT skills with Microsoft Office and Excel; experience with databases or CRM systems.
• Experience with iSAMS or a comparable pupil management system.

Responsibilities

• Oversee the complete admissions journey from enquiries to onboarding.
• Act as main contact for prospective parents and pupils with professional guidance.
• Coordinate admissions across all divisions, monitor enquiries and offers.
• Support admissions planning, recruitment and pupil retention strategies with data and forecasts.
• Organise open days, taster days, entrance assessments, tours and feeder visits.
• Manage admissions administration including online bookings and communications.
• Maintain accurate applicant records and admissions data using iSAMS and related systems.
• Produce admissions reports, forecasts, schedules and correspondence.
• Coordinate references, school reports and SEN information.

Skills

Customer-facing experience

Organisation & multitasking

Attention to detail

Communication skills

Tools

Microsoft Office

Excel

CRM systems

iSAMS

Databases

Job description

Job Title: Registrar

Location: Macclesfield

Salary: Circa GBP45,000 per annum, dependent upon experience.

Job Type: Full:Time, Permanent, Monday:Friday, 8.30am:5.00pm (37.5 hours per week), with occasional additional hours for school events.

The Kings School in Macclesfield is seeking to appoint an experienced and highly organised Registrar to lead and coordinate its Admissions function. This is an exciting opportunity to play a key role in pupil recruitment, retention and the management of admissions across the Infant and Junior, Senior and Sixth Form Divisions.

Working closely with the Director of External Relations and colleagues across the School, you will oversee the complete admissions journey, from initial enquiries and school visits through to applications, assessments, offers and pupil onboarding. You will also help develop admissions strategies, analyse recruitment data and ensure prospective families receive an outstanding and welcoming experience.

The Role

Reporting to the Director of External Relations, you will coordinate the day:to:day work of the Admissions team, ensuring effective processes, accurate records and consistently high standards of service.

• Working Hours: 8.30am:5.00pm, Monday to Friday, with a one:hour unpaid lunch break.
• Annual Leave: 22 days, including four Christmas shutdown days, plus Bank Holidays. An additional five days after five years service.
• Start Date: 4th January 2027.

Key Responsibilities

• Oversee the complete admissions journey, from initial enquiries and visits through to applications, assessments, offers, acceptance and onboarding.
• Act as the main point of contact for prospective parents and pupils, providing timely, helpful and professional guidance.
• Coordinate admissions across all three school divisions, monitoring enquiries, registrations, offers and pupil recruitment.
• Support admissions planning, recruitment and pupil retention strategies, providing data, forecasts and recommendations to senior colleagues.
• Organise open days, taster days, entrance assessments, school tours and feeder school visits.
• Manage admissions administration, including online bookings, communications, confirmations and follow:ups.
• Maintain accurate applicant records and admissions data using iSAMS and associated systems.
• Produce admissions reports, forecasts, schedules, calendars and correspondence.
• Coordinate references, school reports, SEN information and other applicant documentation.
• Oversee the day:to:day priorities of the Admissions team, supporting colleagues and ensuring consistent working practices.
• Identify opportunities to improve admissions processes, systems and the experience of prospective families.

About You

We are looking for a confident, professional and highly organised individual who:

• Has experience in a customer:facing administrative role, ideally within school admissions or an educational setting.
• Has excellent written and verbal communication skills and can build positive relationships with parents, pupils and colleagues.
• Has strong IT skills, particularly Microsoft Office and Excel, alongside experience using databases or CRM systems.
• Has experience with iSAMS or a comparable pupil management system.
• Can manage complex workloads, competing priorities and deadlines with exceptional attention to detail.
• Has strong organisational, analytical and problem:solving skills.
• Can interpret data, identify trends and produce accurate reports to support decision:making.
• Can coordinate colleagues, manage team priorities and encourage effective teamwork.
• Uses initiative, exercises sound judgement and handles confidential information appropriately.
• Is approachable, adaptable and committed to delivering an excellent standard of service.

About The School

The Kings School is a leading independent, co:educational day school educating approximately 1,350 pupils