Registrar

The King's School in Macclesfield; Greater London; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Contributory pension

22 days annual leave

Free staff lunch

Discounted Sports Centre

Employee Assistance Programme

Professional development

Free annual flu jabs

Staff fee discount for eligible pupils

Free on-site parking

Job summary

The King's School in Macclesfield is seeking an experienced Registrar to lead and coordinate its Admissions function across the Infant & Junior, Senior and Sixth Form divisions.

You will oversee the complete admissions journey from enquiry and visits through to applications, assessments, offers and onboarding, developing admissions strategies, analysing recruitment data and ensuring prospective families receive an outstanding, welcoming experience.

Qualifications

• Experience in a customer-facing administrative role, ideally within school admissions.
• Excellent written and verbal communication; build relationships with parents, pupils and colleagues.
• Strong IT skills with Excel and Office; experience with databases or CRM.
• Experience with iSAMS or similar pupil management system.
• Ability to manage complex workloads and deadlines with attention to detail.
• Strong organisational, analytical and problem-solving abilities.
• Ability to interpret data and produce reports to support decision-making.
• Coordinate colleagues and manage team priorities.
• Uses initiative and handles confidential information appropriately.

Responsibilities

• Oversee the complete admissions journey from initial enquiries and visits to applications, assessments, offers and onboarding.
• Act as the main point of contact for prospective parents and pupils, providing timely guidance.
• Coordinate admissions across all three school divisions, monitoring enquiries, registrations, offers and pupil recruitment.
• Support admissions planning, recruitment and pupil retention strategies with data, forecasts and recommendations.
• Organise open days, taster days, entrance assessments, tours and feeder visits.
• Manage admissions administration including online bookings, communications, confirmations and follow-ups.
• Maintain accurate applicant records and admissions data using iSAMS and related systems.
• Produce admissions reports, forecasts, schedules and correspondence.
• Coordinate references, school reports, SEN information and other documentation.
• Oversee day-to-day priorities of the Admissions team and ensure consistent practices.
• Identify opportunities to improve admissions processes, systems and the family experience.

Skills

Customer-facing

Communication skills

IT skills

Data analysis

Organisation

Problem solving

Team coordination

Data interpretation

Tools

Microsoft Office

Excel

iSAMS

CRM systems

Job description

Job Title

Registrar

Location

Macclesfield

Salary

Circa £45,000 per annum, dependent upon experience.

Job Type

Full-Time, Permanent, Monday-Friday, 8.30am-5.00pm (37.5 hours per week), with occasional additional hours for school events.

The King's School in Macclesfield is seeking to appoint an experienced and highly organised Registrar to lead and coordinate its Admissions function. This is an exciting opportunity to play a key role in pupil recruitment, retention and the management of admissions across the Infant & Junior, Senior and Sixth Form Divisions.

Working closely with the Director of External Relations and colleagues across the School, you will oversee the complete admissions journey, from initial enquiries and school visits through to applications, assessments, offers and pupil onboarding. You will also help develop admissions strategies, analyse recruitment data and ensure prospective families receive an outstanding and welcoming experience.

The Role

Reporting to the Director of External Relations, you will coordinate the day-to-day work of the Admissions team, ensuring effective processes, accurate records and consistently high standards of service.

Working Hours

8.30am-5.00pm, Monday to Friday, with a one-hour unpaid lunch break.

Annual Leave

22 days, including four Christmas shutdown days, plus Bank Holidays. An additional five days after five years' service.

Start Date

4th January 2027.

Key Responsibilities

• Oversee the complete admissions journey, from initial enquiries and visits through to applications, assessments, offers, acceptance and onboarding.
• Act as the main point of contact for prospective parents and pupils, providing timely, helpful and professional guidance.
• Coordinate admissions across all three school divisions, monitoring enquiries, registrations, offers and pupil recruitment.
• Support admissions planning, recruitment and pupil retention strategies, providing data, forecasts and recommendations to senior colleagues.
• Organise open days, taster days, entrance assessments, school tours and feeder school visits.
• Manage admissions administration, including online bookings, communications, confirmations and follow-ups.
• Maintain accurate applicant records and admissions data using iSAMS and associated systems.
• Produce admissions reports, forecasts, schedules, calendars and correspondence.
• Coordinate references, school reports, SEN information and other applicant documentation.
• Oversee the day-to-day priorities of the Admissions team, supporting colleagues and ensuring consistent working practices.
• Identify opportunities to improve admissions processes, systems and the experience of prospective families.

About You

• Has experience in a customer-facing administrative role, ideally within school admissions or an educational setting.
• Has excellent written and verbal communication skills and can build positive relationships with parents, pupils and colleagues.
• Has strong IT skills, particularly Microsoft Office and Excel, alongside experience using databases or CRM systems.
• Has experience with iSAMS or a comparable pupil management system.
• Can manage complex workloads, competing priorities and deadlines with exceptional attention to detail.
• Has strong organisational, analytical and problem-solving skills.
• Can interpret data, identify trends and produce accurate reports to support decision-making.
• Can coordinate colleagues, manage team priorities and encourage effective teamwork.
• Uses initiative, exercises sound judgement and handles confidential information appropriately.
• Is approachable, adaptable and committed to delivering an excellent standard of service.

About The School

The King's School is a leading independent, co-educational day school educating approximately 1,350 pupils aged 3-18. Founded in 1502, the School has a distinguished history and a strong reputation for academic achievement and co-curricular opportunities.

Situated on an impressive 80-acre campus in Prestbury, Cheshire, the School offers modern facilities and a welcoming community committed to helping pupils thrive.

Salary & Benefits

• Contributory pension scheme, including life assurance.
• 22 days' annual leave plus Bank Holidays, increasing by five days after five years' service.
• Free lunch provided for staff during term time.
• Heavily discounted Sports Centre membership for staff and their families.
• Employee Assistance Programme.
• Comprehensive professional development and training opportunities.
• Free annual flu jabs.
• Staff fee discount for eligible children.
• Free on-site parking and electric vehicle charging.

Safeguarding

The King's School is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check and Children's Barred List check. Two satisfactory references, verification of qualifications, identity and right to work in the UK will also be required.

Closing Date

9.00am, Friday 20th November 2026.

Interviews

Expected to be held week commencing Monday 23rd November 2026.

Candidates with previous job titles and experience including School Registrar, Admissions Manager, Admissions Officer, Head of Admissions, Admissions Coordinator or School Admissions Administrator will also be considered for this role.

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