Recruitment Coordinator

The Methodist Church in Britain; West of England; Hybrid; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Hybrid working

Contract extension potential

Job summary

One Care, the GP federation for Bristol, North Somerset and South Gloucestershire, is seeking a part-time HR coordinator for a three-month fixed-term post. The role involves coordinating recruitment campaigns from approval to appointment, handling pre-employment checks and onboarding, and supporting broader HR administration with a hybrid working pattern.

The post starts immediately or within a few weeks of an offer and offers potential for extension into wider HR work.

Qualifications

• Demonstrable experience as an HR or recruitment coordinator.
• Ability to manage several activities or vacancies at once and meet deadlines.
• Responsive service to managers, candidates or customers and handling routine queries.
• Confidential records and documentation management.

Responsibilities

• Coordinate recruitment campaigns from approval to appointment, including shortlisting and interview logistics.
• Agree recruitment timelines and communications with hiring managers.
• Publish vacancies through NHS Jobs and One Care channels.
• Maintain recruitment records and candidate trackers.
• Monitor activity and follow up on actions to avoid delays.
• Serve as the point of contact for candidates and respond to queries.
• Prepare interview documentation and support interview days, including right-to-work checks.
• Prepare and issue offers, contracts and new-starter documents.
• Progress pre-employment checks (identity, right to work, references, DBS, etc.).
• Coordinate onboarding with managers and ensure access and information for new starters.
• Maintain employee records and support day-to-day HR operations and office tasks.
• Support member practices and help improve People Services processes.

Skills

Organised

Attention to detail

Communications

Microsoft 365

Tools

MS Office

Job description

A three-month fixed-term post in the People Services team at One Care, the GP federation for Bristol, North Somerset and South Gloucestershire. The core of the work is running recruitment campaigns from approval to appointment, then coordinating pre-employment checks and onboarding alongside wider HR administration for member practices. The role is part-time at 22.5 hours a week over four or five days, with hybrid working and a possible extension into wider HR work. Work sponsorship is not available, and the post starts immediately or within a few weeks of an offer.

What the job involves

• Coordinate recruitment campaigns from approval to appointment, including shortlisting, interview logistics and candidate invitations, keeping actions and deadlines on track
• Agree recruitment timelines, interview arrangements and candidate communications with hiring managers
• Prepare and publish vacancies through NHS Jobs and One Care channels using approved job descriptions and advert wording
• Maintain recruitment records, candidate trackers and folders so managers and People Services can see progress on live vacancies
• Monitor recruitment activity and follow up actions or issues that could delay appointments
• Act as the professional point of contact for candidates, answering routine queries and communicating outcomes promptly
• Prepare interview documentation and support interview days, including right-to-work checks where required
• Prepare conditional and confirmed offers, contracts and new-starter documentation in line with agreed terms
• Progress pre-employment checks, including identity, right to work, references, occupational health, qualifications and DBS, escalating delays or concerns
• Coordinate onboarding with managers so new starters have the information, access and arrangements they need
• Maintain employee records, routine correspondence and cyclical HR processes, and support day-to-day upkeep of the office and facilities
• Support HR services for One Care member practices and help improve People Services processes and embed agreed changes

Experience

• Demonstrable experience as an HR or recruitment coordinator
• Managing several activities or vacancies at once while keeping accuracy and meeting deadlines
• Providing a responsive service to managers, candidates or customers and handling routine queries confidently
• Maintaining confidential records, trackers and documentation

Skills & knowledge

• Highly organised, planning ahead and prioritising competing demands
• Excellent attention to detail in employment documentation and candidate and employee records
• Clear, friendly and professional written and verbal communication
• Confident using Microsoft 365 and able to learn new systems quickly
• Good judgement when handling confidential and sensitive information
• Commitment to fair, inclusive and consistent recruitment and a positive candidate experience

Other

• Comfortable owning defined processes, making day-to-day decisions and escalating when needed
• Adaptable and responsive as recruitment priorities change
• Building effective working relationships with hiring managers, colleagues and partner organisations

Nice to have

• Experience of using NHS Jobs

What’s offered

• Hybrid working, with two days a week at Osprey Court, South Bristol
• Potential for the contract to be extended
• Opportunity for responsibilities to develop into wider HR work