Recruitment and HR Coordinator

University of Oxford; Oxford; Hybrid; GBP 33,000 - 38,000; Full time

Benefits offered by this job

Generous holiday allowance (38 days)

Oxford staff pension scheme

Discounted bus travel

Subsidised onsite catering

Job summary

Saïd Business School at the University of Oxford is seeking a Recruitment & HR Coordinator to join its HR and Organisational Development team, delivering a comprehensive service across recruitment and HR operations.

This role supports end-to-end recruitment and onboarding, handles contractual changes, and assists with HR data, payroll and reporting. A strong candidate will combine organisational skills with a customer-focused approach and a collaborative mindset.

Qualifications

• Experience in recruitment, HR or a comparable administrative role within a busy organisation.
• Strong organisational and administrative skills with attention to detail.
• Confident handling of confidential information and accurate record-keeping.
• Digital acumen with Excel, databases and HR systems; comfortable using automation tools.

Responsibilities

• Support end-to-end recruitment processes, including vacancy approvals, postings, shortlisting and interview coordination.
• Provide HR operational support with guidance on policies and processes.
• Coordinate onboarding and contractual administration for new starters and changes to terms.
• Maintain accurate, confidential records across recruitment and HR systems (Eploy, PeopleXD).
• Support monthly payroll changes and reward process administration.
• Produce recruitment and HR reports; analyse workforce data with Excel (PivotTables, charts).
• Identify opportunities to streamline processes and introduce automation using Power Automate and related tooling.
• Contribute to HR projects and wider team initiatives.

Skills

Recruitment coordination

HR operations

Onboarding administration

Data & analytics

Payroll support

Excel & stakeholder communication

Confidential information handling

Team collaboration

Tools

Eploy

PeopleXD/CoreHR

Power Automate

Job description

UK date and time: 06-November-2026 12:35

Salary:Grade5-£32,716-£38,050perannumincludingtheOxfordUniversityWeightingof£1,730perannum

Location:Oxford–Hybridworking(2daysperweekonsite)ParkEndStreetandHayesHouse,Oxford

Contract:Permanent,Full-time(36.5hours)

Are you an organised, proactive and customer-focused recruitment or HR professional looking for a varied role where you can make a real contribution?

Saïd Business School is looking for a Recruitment & HR Coordinator to join its HR and Organisational Development team, providing a comprehensive and responsive service across recruitment and HR operations.

This is an excellent opportunity for someone who enjoys working across different areas of HR, has strong organisational and administrative skills, and is interested in using technology to improve processes and deliver an excellent service.

About the role

Working across both Recruitment and HR Shared Services, you will play an important part in supporting the employee lifecycle, from initial recruitment activity through to onboarding, contractual changes and ongoing employee support.

The post-holder’s primary focus will be supporting the Recruitment Team (26.5hours/week). They will also provide wider support to the HR Shared Services team (10 hours/week), or where capacity allows.

Your responsibilities will include:

• Recruitment coordination: Supporting the end-to-end recruitment process and recruitment partners, including vacancy approvals, job advertising and closure, shortlisting, interview arrangements and stakeholder communications.
• HR operational support: Providing practical information and guidance to employees and managers on University policies, procedures and HR processes.
• Onboarding and contractual administration: Coordinating new starter arrangements, right-to-work checks, contractual documentation, internal transfers and changes to terms and conditions.
• HR systems and data: Maintaining accurate and confidential records across recruitment and HR systems, including Eploy and PeopleXD.
• Payroll and reward: Supporting monthly payroll changes and coordinating administrative activity for reward processes.
• Reporting and analysis: Producing recruitment and HR reports, analysing workforce data and presenting information using Excel, including PivotTables and charts.
• Digital improvement: Identifying opportunities to streamline processes, improve systems and introduce automation using tools such as Microsoft Power Automate and AI.
• Project support: Contributing to recruitment and HR projects, process improvements and wider team initiatives.

You will also build effective working relationships with hiring managers, employees, applicants and colleagues across the wider University.

About you

We are looking for someone with experience in recruitment, HR or a comparable administrative role within a busy and complex organisation.

You will bring:

• Excellent organisational skills and the ability to manage competing priorities while maintaining accuracy.
• Strong written and verbal communication skills, with the confidence to work with a range of stakeholders.
• A customer-focused approach and the ability to build effective professional relationships.
• Good judgement and the ability to interpret policies and procedures, resolve queries and recognise when matters need escalating.
• Confidence handling confidential information and maintaining accurate records.
• Strong digital skills, including Microsoft Excel, databases and recruitment or HR systems.
• An interest in technology, automation and finding more efficient ways of working.
• A collaborative approach, alongside the ability to work independently and use your initiative.

Experience of working within a recruitment or HR team, and familiarity with systems such as Eploy, PeopleXD/CoreHR or Power Automate, would be advantageous.

Why join Saïd Business School?

Saïd Business School is a vibrant and internationally recognised business school, embedded within the University of Oxford. We bring together people from across the world to deliver innovative programmes, undertake impactful research and address some of the biggest challenges facing business and society.

Joining our HR and Organisational Development team offers the opportunity to develop your experience across recruitment and HR, contribute to service improvements and work alongside colleagues in a collaborative and supportive environment.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travelSubsidised onsite catering
• Plus, many other University benefits

Key Recruitment Dates

Closing date: Applications must be submitted by 12.00 noon on Wednesday 18 November 2026.

Shortlisting: Wednesday 18 and Thursday 19 November 2026.

Notification: Successful shortlisted candidates will be contacted by a Recruitment Partner on Friday 20 November 2026 to confirm the available interview times.

Interviews: In-person interviews will take place on Tuesday 24 November 2026. Interviews will last approximately one hour and will include a test.

Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.