Research Administrator

University of Oxford; Oxford; Hybrid; GBP 33,000 - 38,000; Full time

Benefits offered by this job

38 days holiday including bank

Oxford staff pension scheme

Discounted bus travel

Subsidised onsite catering

Plus, many other University benefits

Job summary

University of Oxford’s Saïd Business School invites applications for a Research Administrator. The postholder provides essential post-award research administration support, ethics coordination, and funding/project oversight. A collaborative team environment supports research excellence across the School.

The role requires strong organisational, communication and IT skills, with the ability to manage multiple priorities and work both independently and with colleagues across departments.

Qualifications

• The successful candidate will be highly organised, proactive and detail-oriented with experience in research administration, project coordination or administrative support.

Responsibilities

• Research Grant Administration: post-award admin support, monitor expenditure, track progress, prepare reports, ensure funder compliance.
• Research Ethics Coordination: coordinate ethics applications, liaise with ethics committee, support staff through approvals.
• Funding and Project Support: administer internal funding schemes, support renewals and extensions, assist in identifying research assistants.
• Reporting and Information Management: maintain records, prepare funding/ethics reports, manage shared inboxes, update web pages.
• Research Engagement and Events: help organise workshops, induction sessions, training, communicate funding opportunities.

Skills

Numerical ability

IT literacy

Communication

Interpersonal skills

Job description

UK date and time: 06-November-2026 12:40

Hybrid (2 days per week onsite) / Onsite, Park End Street, Oxford

Grade 5:

£32716- £38,050 per annum including the Oxford University weighting of £1,730 per annum

Contract:

12 Months- Full time preferred-(36.5 hours), part time considered (60% FTE or more)

The Role:

We are seeking a dynamic, motivated and approachable individual to join the Research Administrator at Saïd Business School, University of Oxford. The postholder will provide essential administrative support to the School’s research community, with a particular focus on post-award research administration and research ethics. Working closely with academics, researchers and professional services colleagues, the role will support research funding processes, project monitoring, ethics applications and research-related activities. This is an excellent opportunity to contribute to a collaborative and supportive environment that enables research excellence across the School.

Key Responsibilities-

• Research Grant Administration: Provide post-award administrative support, including monitoring project expenditure, tracking progress, preparing reports and supporting compliance with funder requirements.
• Research Ethics Coordination: Coordinate research ethics applications, liaise with the Departmental Research Ethics Committee and support academics, researchers and students throughout the approval process.
• Funding and Project Support: Administer internal research funding schemes and awards, support research contract renewals and extensions, and assist academics in identifying suitable research assistants.
• Reporting and Information Management: Maintain accurate research records, prepare reports on funding and ethics activities, manage shared inboxes and update internal and external research-related web pages.
• Research Engagement and Events: Support the organisation of research workshops, induction sessions and training activities, communicate funding opportunities and contribute to research evaluations and wider Research Office initiatives.

About You-

The successful candidate will be a highly organised, proactive and detail-oriented individual with experience in research administration, project coordination or administrative support within a university or similarly busy professional environment. You will have excellent communication and interpersonal skills, strong numerical and IT capabilities, and the ability to manage competing priorities while meeting deadlines. You will be confident working independently and collaboratively, building positive relationships with academic and professional services colleagues at all levels. An understanding of research ethics, funding processes and research integrity will be important, alongside a willingness to learn new systems and processes. Above all, you will bring a flexible, approachable and solutions-focused attitude, with a genuine interest in supporting academic research and contributing to the School’s research excellence.

Further information on this role can be found in the job description.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Plus, many other University benefits

The closing date for applications is Wednesday, 25-Nov-2026 at 12.00 noon. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.