Senior Programme Coordinator

Saïd Business School, University of Oxford; Oxford; On-site; GBP 36,000 - 42,000; Full time

Benefits offered by this job

Generous holiday allowance 38 days

Oxford staff pension scheme

Discounted bus travel

Subsidised onsite catering

Plus, many other University benefits

Job summary

Saïd Business School, University of Oxford, is seeking a Senior Programme Coordinator to ensure the effective delivery of Executive Diploma and MSc programmes. You will coordinate modules, events, venues, and communications, while guiding Programme Coordinators and supporting stakeholders.

The role requires extensive experience in programme coordination within higher education, excellent organisational skills, and the ability to manage competing priorities and deadlines in a complex academic

Qualifications

• Significant experience of programme coordination, administration or operational delivery within higher education or a similarly complex environment.
• Excellent written and verbal communication skills and strong interpersonal abilities.
• Experience supervising or coordinating the work of others and managing workloads effectively.

Responsibilities

• Coordinate the effective delivery of Executive Diploma and MSc modules, events and activities including venues, catering, AV/IT, materials and communications.
• Supervise and support Programme Coordinators, allocate workloads, monitor delivery and contribute to recruitment and development.
• Manage schedules, timelines and bookings, proactively resolving issues and escalating risks.
• Develop and improve operational procedures, trackers and planning tools for efficiency and consistency.
• Coordinate purchase orders, invoices, expenditure monitoring and programme data.

Skills

Programme coordination

Administrative support

Team supervision

Operational planning

Job description

Grade 6: £35,681 - £41,636 per annum including the Oxford University weighting of £1,730 per annum

Permanent, full time (37.5 hours per week)

The Senior Programme Coordinator plays a key role in ensuring the effective delivery of Executive Diploma and MSc programmes at Saïd Business School. The role provides specialist operational, administrative and programme support while overseeing Programme Coordinators, managing workloads and maintaining a high-quality experience for students and stakeholders.

Working closely with Programme Managers and Senior Programme Managers, the postholder independently resolves operational issues, improves processes and ways of working, and provides day-to-day guidance to strengthen team capability and ensure consistent, well-resourced programme delivery.

Key Responsibilities

• Programme Delivery: Coordinate the effective delivery of Executive Diploma and MSc modules, events and activities, including venues, catering, AV/IT, materials, accommodation and communications.
• Team Supervision: Supervise and support Programme Coordinators, allocate workloads, monitor delivery, and contribute to recruitment, induction, training and development.
• Operational Planning: Manage schedules, timelines, bookings and competing priorities, proactively resolving operational issues and escalating risks where appropriate.
• Process Improvement: Develop and improve operational procedures, guidance, trackers and planning tools to enhance efficiency, consistency and programme delivery.
• Financial & Administrative Support: Coordinate purchase orders, invoices, expenditure monitoring, procurement activities, programme data and student evaluation reporting.
• Stakeholder & Team Coordination: Build effective relationships with students, faculty, colleagues, suppliers and external stakeholders, providing guidance and high-quality operational support.

To be successful in this role, you will bring significant experience of programme coordination, administration or operational delivery within higher education or a similarly complex environment. You will be highly organised and detail-oriented, with the ability to manage competing priorities and deadlines, work independently and use initiative to resolve operational issues effectively. You will have excellent written and verbal communication skills, strong interpersonal skills and the confidence to build effective working relationships with a wide range of stakeholders. You will also have experience of supervising or coordinating the work of others, managing workloads effectively and contributing to a collaborative, inclusive and high-performing team.

Further information on this role can be found in the job description.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.ox.ac.uk/about/jobs/explore-our-careers/applications-process/pre-employment-screening

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Plus, many other University benefits

The closing date for applications is 6 November 2026 at 12.00 noon. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.

Interview Schedule: Interviews are likely to take place during the week commencing Monday 16 November 2026.