Recruitment Administrator (15-Month Fixed Term Contract / Secondment)

The Methodist Church in Britain; Bulwell; Hybrid; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Flexible working patterns

27 days' holiday rising to 33

Salary enhancements for out-of-hours

Annual personal development review

NHS Pension Scheme

Occupational Health support

NHS discounts

Salary sacrifice schemes

Cycle to work

Job summary

East Midlands Ambulance Service NHS Trust is seeking a recruitment administrator to join the People Directorate on a 15-month fixed-term contract or secondment. The role involves handling recruitment calls and emails, ID checks, publishing adverts and supporting pre-employment checks, with hybrid, mostly office-based work across the East Midlands.

The post requires significant recruitment administration experience and TRAC or similar applicant tracking software knowledge, along with strong MS

Qualifications

• Significant recruitment administration experience.
• Experience with TRAC or similar applicant tracking system.
• Experience conducting pre-employment checks (ID, right to work, DBS, qualifications, references).

Responsibilities

• Answer calls and respond to phone and email queries from candidates and managers.
• Carry out in-person or digital ID checks for candidates.
• Provide administration support for pre-employment checks.
• Publish job adverts and liaise with hiring managers so roles are advertised promptly.
• Set up interviews for candidates.
• Scan interview paperwork and organise recruitment files.
• Support hiring managers in using the TRAC recruitment system.
• Attend recruitment events and interview and assessment days across the East Midlands.
• Represent the Trust at careers events, workshops and forums.
• Deliver a high-quality recruitment administration service in support of the Trust's workforce plan.

Skills

MS Office 365

Customer service

Attention to detail

Multitasking

Education

GCSE English (C or above)

Tools

TRAC

ESR

NHS Jobs

Job description

This recruitment administrator post sits in the recruitment team within the People Directorate at East Midlands Ambulance Service NHS Trust, on a 15-month fixed-term contract or secondment. The work covers handling recruitment calls and emails, running ID checks, publishing adverts and supporting pre-employment checks for hiring managers. It is hybrid, mostly office-based, and takes in recruitment events and interview days across the East Midlands. Previous recruitment administration experience and TRAC or similar applicant tracking software experience are essential.

What the job involves

• Answer calls and respond to phone and email queries from candidates and managers
• Carry out in-person or digital ID checks for candidates
• Provide administration support for pre-employment checks
• Publish job adverts and liaise with hiring managers so roles are advertised promptly
• Set up interviews for candidates
• Scan interview paperwork and organise recruitment files
• Support hiring managers in using the TRAC recruitment system
• Attend recruitment events and interview and assessment days across the East Midlands
• Represent the Trust as an ambassador at careers events, workshops and forums
• Deliver a high-quality recruitment administration service in support of the Trust's workforce plan

What's required

Qualifications

• GCSE English at grade C or above, or equivalent

Experience

• Significant recruitment administration experience
• TRAC or similar recruitment management system or applicant tracking software experience
• Experience conducting pre-employment checks, including ID, right to work, DBS, qualifications, occupational health and references

Skills & knowledge

• Significant experience with MS Office 365
• Manipulating spreadsheets and word documents, and using MS Outlook and MS Teams
• Proficient use of computers, keyboards and IT systems
• Internal and external customer service skills

Other

• Highly organised with an eye for detail
• Ability to multitask in a fast-paced environment
• Ability to work to tight deadlines while giving an excellent candidate experience
• Proactive team player who shows compassion, inclusivity and the Trust values
• Ability to build and maintain internal and external working relationships
• Confident and resilient

Nice to have

• Recruitment and selection qualification
• HR or People experience using ESR and NHS Jobs
• Database management experience, such as ESR
• Previous NHS experience

What's offered

• Flexible working patterns with part-time and full-time rotas
• 27 days' holiday rising to 33 after 10 years, plus bank holidays (pro rata for part-time)
• Pay enhancements for out-of-hours, shift and overtime working, plus salary progression
• Annual personal development review and in-house training
• Membership of the NHS Pension Scheme
• Occupational Health support and an Employee Assistance Programme
• NHS discounts in over 200 stores
• Salary sacrifice schemes and cycle to work