Recruitment Administrator

Pinsent Masons; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading legal services firm seeks a Recruitment Administrator for a 12-month fixed-term contract in Birmingham. This role supports the Partner Recruitment strategy and involves managing recruitment data, liaising with stakeholders, and providing high-quality administrative support. Ideal candidates will be organized, tech-savvy, and proactive, contributing to a collaborative environment focused on high-performance.

Qualifications

• Experience in a professional services or corporate environment.
• Interest in recruitment and talent processes.
• Self-starter who uses initiative to solve problems.

Responsibilities

• Manage and update recruitment systems and data trackers.
• Liaise with internal stakeholders and external contacts.
• Provide administrative support to recruitment managers.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Written communication

Problem-solving

Education

Experience in administrative or recruitment role

Tools

Applicant tracking systems

Excel

Job description

Recruitment Administrator

Location: Birmingham

Contract: 12 months (Fixed Term Contract)

Role Overview

At Pinsent Masons, we believe in bringing together the brightest minds to shape the future of legal services. We’re curious, collaborative, and committed to continuous growth. If you’re passionate about people, thrive in a dynamic environment, and take pride in delivering high-quality work, we’d love to hear your ideas and welcome you to our award-winning team.

We have a fantastic opportunity for a Recruitment Administrator to join us on a 12-month fixed-term contract, supporting the delivery of our high-impact Partner Recruitment strategy. This role will be based in our Birmingham office.

Our standard working hours are 9.30am–5.30pm, however, we are happy to consider flexible working requests.

This is more than just an administrative role - it’s a chance to work at the heart of a fast-paced, strategic recruitment function at a time of significant growth. You’ll work in the Partner Recruitment team, gaining insight into senior-level hiring, legal market activity, and the operational processes that support world-class recruitment delivery. We are looking for someone who is proactive, highly organised, tech-savvy, and eager to grow their skills in a supportive and ambitious environment.

What You’ll Be Doing

• Manage and update recruitment systems and data trackers with a high level of accuracy, ensuring information is consistently up-to-date, accessible, and clearly communicated;
• Liaise with internal stakeholders and external contacts (e.g. headhunters and candidates) to collate feedback and provide timely updates to the team;
• Coordinate and circulate documents (e.g. CVs, summaries, interview packs) across internal and external stakeholders in a professional and confidential manner;
• Work closely with our Legal Project Management team to support the build and implementation of a new online recruitment platform;
• Provide end-to-end administrative support to the Senior Partner Recruitment Manager and Recruitment Assistant, including interview scheduling and inbox management;
Act as the first point of contact for queries in the recruitment inbox, ensuring all correspondence is handled efficiently and directed appropriately

What We’re Looking For

• Previous experience in an administrative, recruitment or customer service role within a professional services or corporate environment;
• Technically proficient with confidence working across multiple systems and tools (experience with applicant tracking systems or Excel would be a bonus);
• Excellent attention to detail and strong organisational skills — you take pride in getting things right the first time;
• Self-starter who takes ownership of tasks and uses initiative to solve problems and improve processes;
• Strong interpersonal and written communication skills, with the confidence to liaise with senior stakeholders professionally and respectfully;
• An interest in recruitment and talent processes, with a desire to learn and grow within a high-performing, collaborative team;
Able to juggle multiple tasks and prioritise effectively, especially during busy periods

What to Expect Next

Once you apply, our Recruitment Team will review your application and be in touch via email. Our process typically includes two interview stages—one virtual and one in-person—though we’re flexible based on your needs.

Diversity Makes Us Stronger

We’re proud to be a Disability Confident and Stonewall Top Employer, a Valuable 500 member, and a signatory of the Race at Work Charter. We celebrate different perspectives and are committed to creating an inclusive environment where everyone can thrive.

Need adjustments for your interview? Just let us know—we want you to feel comfortable and confident.

To apply for this role

For any queries or for a copy of the full job description, please contact our in-house recruiter, Anwen Wallington. Please note that we only accept CVs that are logged on the recruitment portal.

Contact details:

https://www.linkedin.com/in/anwen-wallington-36177ba1/

[e-mail]

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

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