Recruitment Administrator (VA877)

Carey Olsen; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Hybrid working model (4 days in office

Private medical insurance

Discretionary bonus

Life assurance

25 days annual leave

Job summary

Carey Olsen is seeking a Recruitment Administrator to provide high-quality administrative support to a busy Recruitment team across multiple jurisdictions. The role is full-time and can be based in Jersey or London, with a hybrid work model.

Responsibilities include posting vacancies, coordinating interviews, maintaining records in the ATS, and supporting recruitment campaigns and reporting. Ideal candidates will have admin experience, be highly organized, and possess strong communication skills.

Qualifications

• Previous experience in an administrative, coordination or operational support role (required).
• Highly organized with the ability to prioritise and manage multiple activities.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare vacancy adverts, job descriptions, recruitment packs using templates.
• Post vacancies across platforms in line with local requirements.
• Coordinate interviews, assessments and candidate communications.
• Maintain accurate candidate and vacancy records in the ATS.
• Support recruitment campaigns and data reporting.

Skills

Administrative experience

Coordination

Communication skills

Tools

Outlook

Word

Excel

Job description

Experience: Previous experience in an administrative position is required

We have an opportunity for a Recruitment Administrator to provide high-quality administrative and operational support to a busy and evolving Recruitment team, helping to deliver a professional and efficient recruitment experience across multiple jurisdictions, business areas and career levels.

This is a full-time role that can be based in either our Jersey or London office.

• Preparing vacancy adverts, job descriptions, recruitment packs and careers content using approved templates
• Posting vacancies across the careers site, applicant tracking system and external advertising channels in line with local requirements
• Coordinating interviews, assessments, meeting rooms and candidate communications
• Monitoring the recruitment inbox, responding to routine enquiries and escalating where appropriate
• Maintaining accurate candidate, vacancy and application records within the applicant tracking system
• Supporting the administration of speculative applications, talent pools and candidate databases
• Assisting with trainee, student, work experience and early careers recruitment campaigns
• Maintaining recruitment templates, folders, trackers and process documentation
• Supporting recruitment compliance activities, including candidate data retention and vacancy archiving
• Updating approved content across careers and recruitment platforms
• Collating recruitment data and assisting with reporting, salary benchmarking and market intelligence activities
• Maintaining agency, preferred supplier and terms of business records, including supporting invoice administration and reporting
• Gathering candidate and employee feedback to support recruitment and employer branding initiatives
• Contributing ideas and suggestions to improve recruitment systems, technology, reporting and administrative processes

The ideal candidate will:

• Have previous experience in an administrative, coordination or operational support role
• Be highly organised with the ability to prioritise and manage multiple activities simultaneously
• Have excellent written and verbal communication skills
• Have strong attention to detail and the ability to maintain confidentiality at all times
• Be confident using Microsoft Outlook, Word and Excel, together with business systems or databases
• Have a proactive, dependable and collaborative approach
• Be comfortable communicating with candidates, colleagues and stakeholders at all levels
• Have an interest in recruitment, HR, talent acquisition or professional services (desirable)
• Have experience using an Applicant Tracking System (ATS) or similar recruitment system (desirable)
• Be interested in process improvement, technology and delivering an excellent candidate experience

What we offer

• Hybrid working model, with 4 days in the office and 1 day working from home
• 25 days' annual leave, with the option to buy or sell up to 5 days per financial year
• Discretionary bonus scheme
• Private medical insurance from day one, with pre-existing conditions disregarded
• The option to add family members to private medical cover at your own cost
• Permanent health insurance
• Life assurance of four times annual salary