Recruitment Administration Coordinator

AMS; Belfast City District; Hybrid; GBP 22,000 - 30,000; Part time

Benefits offered by this job

Growth & development

Career opportunities

ERGs

Volunteer day

Benefits package

Hybrid work

Job summary

AMS in Belfast is seeking a Recruitment Administration Coordinator to support the recruitment process. You will handle job postings, interview scheduling, ATS updates and pre-employment checks, acting as the main contact for queries.

This 6-month fixed-term contract offers hybrid working arrangements, a collaborative team, and opportunities to grow within a global talent solutions organisation.

Qualifications

• Strong communication and interpersonal skills with candidates and managers.
• Excellent attention to detail and accuracy in admin tasks.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive, flexible, and collaborative approach to team work.
• Basic Microsoft Word and Excel skills; familiarity with ATS is a plus.

Responsibilities

• Oversees job posting, interview scheduling, help desk support, ATS updates, and pre-employment screening.
• Manages day-to-day recruitment admin activities to support processes.
• Assists in daily/weekly/monthly/quarterly reports within deadlines.
• Maintains strong relationships with recruiters, hiring managers, candidates and stakeholders.
• Keeps stakeholders updated on relevant processes; handles inquiries timely.
• Participates in continuous improvement and uses team tech rollouts.

Skills

Communication

Attention to detail

Organizational skills

Proactive mindset

Teamwork

MS Office

Recruitment admin experience

Job description

Location: Belfast, United Kingdom (1 day/week in office)

Job Type & Duration: Fixed-Term Contract (6-month)

About Us:

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role

The Recruitment Administration Coordinator provides efficient and flexible administrative support to the recruitment process as part of the recruitment administration team. They act as the main point of contact for all queries relating to their area of responsibility.

Key Accountabilities

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening.
• Managing various ad-hoc administration activities to support the effective running of the recruitment process
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, candidates, and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement implementation within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

You’ll need to demonstrate:

• Strong communication and interpersonal skills, with the confidence to engage with candidates, recruiters, hiring managers and colleagues.
• Excellent attention to detail and accuracy when managing recruitment administration and multiple tasks.
• Strong organizational and time-management skills, with the ability to manage competing priorities in a fast‑paced environment.
• A proactive and flexible approach, with the ability to adapt to changing priorities and support colleagues across different areas of the team.
• Strong teamworking skills and a genuine willingness to collaborate and support others.
• Comfortable working independently when required, while remaining engaged and connected with the wider team.
• Good problem‑solving skills and the ability to gather information, ask the right questions and follow processes effectively.
• Basic Microsoft Office skills, including Word and Excel.
• Previous recruitment or recruitment administration experience is desirable but not essential.
• A positive, professional attitude and willingness to learn are essential.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organizations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.

We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long‑ term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.