Receptionist with Medical Administration Responsibilities

Hillingdon Manor School; Nottingham; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Life Assurance

Pension scheme

Wellbeing support

Flexible Benefits Platform (Vista)

Cycle to Work Scheme

Electric Car Purchase Scheme

Critical illness cover

Family Growth Support

Job summary

Bestwood Village School is seeking a friendly Receptionist with Medical Administration Responsibilities to be the welcoming front of house, handling enquiries and supporting essential medical administration for students and families.

The role is 22.5 hours per week across Monday to Friday, term time only, with a flexible pattern. Location: Nottingham NG6 8TL. Salary up to £23,000 per annum depending on experience.

Qualifications

• Experience in reception, administration, education, healthcare or other customer-facing environments.
• Excellent communication and professional demeanour.
• Highly organised with strong attention to detail.
• Confidentiality and discretion with records.
• Comfortable using IT systems and software.
• Proactive and able to identify tasks before issues arise.
• Caring and committed to student wellbeing and safety.
• Previous school or medical administration experience would be beneficial but not essential.

Responsibilities

• Providing a warm, professional welcome and managing reception enquiries, calls and emails.
• Maintaining accurate, confidential student medical records and related documentation.
• Monitoring, replenishing and organising first aid and medical supplies.
• Keeping first aid equipment stocked, maintained and ready for use.
• Supporting the administration of student medical information following procedures.
• Assisting with general administrative tasks and maintaining an organised reception environment.

Skills

Friendly

Organised

Record keeping

Confidential

IT proficiency

Proactive

Wellbeing support

Job description

Enter your postcode, then select the range below

• Range

Receptionist with Medical Administration Responsibilities

Bestwood Village School

• Nottingham
• Permanent

Salary: Up to £23,000 per annum (depending on experience)

Hours: 22.5 hours per week, Monday - Friday

At OFG, we work smarter so you can spend more time doing what makes you happy!

Job Title: Receptionist with Medical Administration Responsibilities
Location: Bestwood Village School, Nottingham NG6 8TL
Hours: 22.5 hours per week | Monday–Friday | 4.5 hours a day - flexibility to discuss pattern.
Salary: Up to £23,000 per annum
(depending on experience, not pro rata)
Contract: Permanent | Term Time Only
Start: October 2026
UK applicants only – no sponsorship available

About the Role

A Welcoming Face. An Organised Approach. A Role That Helps Keep Our School Running Smoothly.If you’re friendly, organised and enjoy a role where you can help people while keeping everything running efficiently behind the scenes, this could be a great opportunity for you.

At Bestwood Village School, we’re looking for a Receptionist with Medical Administration Responsibilities to become an important part of our school team.

You’ll be the welcoming first point of contact for students, families, visitors and colleagues, helping create a positive and professional first impression of our school. Alongside reception and general administration, you’ll take responsibility for important medical administration processes, helping us maintain accurate information and support the health, safety and wellbeing of our students.

With 22.5 hours across Monday to Friday, term time only, and flexibility to discuss how the 4.5 hours are worked each day, this role could offer a great balance for someone looking for a rewarding part time position within a school environment.

What You'll Be Doing

• Providing a warm, professional welcome and managing reception enquiries, calls and emails.
• Maintaining accurate, confidential student medical records and related documentation.
• Monitoring, replenishing and organising first aid and medical supplies to ensure they are always available and in date.
• Keeping first aid equipment stocked, maintained and ready for use.
• Supporting the administration of student medical information in line with school procedures and confidentiality requirements.
• Assisting with general administrative tasks and helping maintain an organised, welcoming reception environment.

What you will bring

We welcome applications from candidates with experience in reception, administration, education, healthcare or other customer-facing environments.

• Friendly, approachable and professional, with excellent communication skills.
• Highly organised with strong attention to detail.
• Confident maintaining accurate records and managing administrative processes.
• Trustworthy and discreet, with a clear understanding of confidentiality.
• Comfortable using IT systems and administrative software.
• Proactive and able to identify tasks that need attention before becoming issues.
• Caring and committed to supporting student wellbeing and safety.

Previous experience in a school setting or medical administration would be beneficial, but it is not essential. We are equally interested in candidates with strong organisational and administrative skills who are keen to learn.

About Us

Bestwood Village School is based in Nottingham and has capacity for 36 students. This is an exciting opportunity for anyone who wants to be part of the successful development of a relatively new setting and make a real difference to the education and lives of our students.

For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are leading the sector in developing and delivering innovative approaches that achieve measurable outcomes for those in our care.

We are proud to share that, in 2025, Outcomes First Group was officially certified as a Great Place to Work® for the sixth consecutive year.

Why Join Us?

We place students and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of students and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

• Life Assurance
• Pension scheme with options to increase contributions
• “Your Wellbeing Matters” – mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
  • Health, wellbeing and insurance benefits
  • Hundreds of UK and international discounts
  • Cycle to Work Scheme & Electric Car Purchase Scheme
  • Critical illness cover
  • Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.

Wherever you work – whether in a city location or one of our more rural settings – you’ll be part of one dynamic family, aiming high and dreaming big, and helping the people we work with achieve their own personal goals

Hours: 37.5 hours per week, Monday to Friday

Hours: 37.5 hours per week, Monday to Friday

With amazing teams working across our family of brands – Acorn Education, Options Autism, Momenta Connect and Blenheim Schools– we offer a huge range of exciting career opportunities. Take a closer look and discover how fulfilling your career could be.

Meeting the social and emotional needs of pupils who have faced trauma or adversity, equipping them for life’s important steps.

Supporting autistic pupils to value their uniqueness and access the world in their own way.

At Momenta Connect we support young people to overcome barriers and engage with education.

We are committed to enabling outstanding futures for all children through a portfolio of inclusive, high-quality independent and international schools.